Director, Finance & Administration

Job Title: Director of Finance and Administration

Location: Victoria, BC

Hours: Part-time permanent position - 28 hours per week, on occasion additional hours are required

About Us:

Located on lək̓ʷəŋən traditional territory, the Art Gallery of Greater Victoria (AGGV) is a public art museum that engages with people by providing access to art and art-based experiences. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 22,000 pieces of visual and decorative arts. As a growing non-profit organization with ambitions to build a new facility in downtown Victoria, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

About the Role:

The Director of Finance and Administration plays a pivotal role in shaping the AGGV's strategic direction and ensuring its long-term fiscal health. Reporting to the Director/CEO, this senior leadership position oversees the organization’s Finance, Human Resources, Information Technology, and Administration functions. With a focus on operational excellence, risk management, and staff development, the Director ensures the effective use of resources while upholding the AGGV’s mission and reputation.

Key Responsibilities:

• Financial Leadership: Manage the organization’s financial operations, including preparing quarterly and annual financial statements, leading the annual budgeting process, and ensuring accurate cash flow and forecasting. Oversee the external audit process, liaising with auditors and the Finance Committee to ensure compliance and transparency. Develop internal controls, assess financial risks, and provide detailed financial reports for the AGGV Board and Foundation Board to support strategic decision-making.
• Human Resources: Lead and oversee all HR functions with the support of an external HR consultant. Maintain and update policies, ensure compliance with employment standards, and administer the Gallery’s benefits package. Represent the organization in labor relations, including Union Management Committee participation and collective bargaining. Oversee recruitment, onboarding, staff evaluations, and professional development, ensuring a positive, inclusive workplace culture.
• Information Technology: Ensure the reliable operation and maintenance of the Gallery’s IT systems by managing outsourced IT service providers. Monitor and assess the organization’s hardware and software needs, procure necessary equipment, and provide training to staff on technological tools. Implement IT risk management protocols to ensure data security and compliance with privacy standards.
• Administration: Provide administrative leadership by supervising accounting and administrative staff, coordinating key operational initiatives, and ensuring that assignments align with the Gallery’s goals and timelines. Support board and committee meetings by preparing and presenting materials, contributing to effective decision-making.
• Foundation Governance: Act as a vital liaison between the AGGV and the AGGV Foundation. Serve as a member of the AGGV Foundation Board, managing financial reporting, investment updates, and year-end audited financial statements.

What We're Looking For:

• A degree in accounting, finance, or business administration, with a recognized accounting or business designation, or equivalent related work experience.
• Preference for candidates with a CPA designation or similar certification.
• At least 5 years of experience in financial management, ideally in the public practice, industry, or not-for-profit sectors.
• Proven ability to oversee and ensure the accuracy of financial data and reporting.
• Experience in developing and implementing risk management strategies.
• Strong track record of creating and executing policies and procedures related to finance and administration.
• Exceptional organizational and analytical skills, with a focus on problem-solving and sound decision-making.
• Outstanding communication and interpersonal skills, with the ability to build strong relationships with a variety of stakeholders.
• Experience managing in a unionized work environment, including familiarity with collective agreements and labor relations.
• Highly adaptable, with the ability to balance and prioritize multiple tasks in a dynamic environment.
• Skilled in process design and improvement to enhance organizational efficiency.
• Experience working with governance boards and familiarity with government funding processes is an asset.
• Integrity, credibility, and cultural sensitivity, coupled with a personable and approachable demeanor.
• Ability to work after hours and on weekends as needed.
• Ability to travel for work as required.
• A Driver’s License is preferred.

Compensation and Benefits:

• Flexible and supportive work environment with opportunities for professional growth.
• Annual salary range is $110,000 to $120,000 (pro-rated for 28 hours) plus paid annual leave of 4 weeks and an additional 5 days of lieu time (pro-rated).
• The successful applicant will also be part of the Municipal Pension Plan, a defined benefit plan with significant value.

Commitment to Diversity and Inclusion:

We are committed to creating a diverse and inclusive workplace and strongly encourage applications from all qualified candidates, including those from underrepresented groups. AGGV is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process.

How to Apply:

If you are passionate about making a difference and possess the required qualifications, please apply by sending your resume and cover letter. The posting will remain open until the end of the day on December 13, 2024. Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.