Commercial Lease Administrator

Being a part of BrokerLink means you live our values: to act with integrity, be respectful of others, have a customer-driven mindset, strive for excellence, and always treat others with generosity. These values drive our diversity and inclusion efforts to ensure a respectful and inclusive work environment is present.

We want like-minded individuals who want to provide the highest level of customer service and carry themselves with utmost professionalism.

We want to invest in you! Your success is our success, and our purpose of “we’re here to help people” motivates us to keep the amazing talent we attract for a long time. We want to bring out the best of all our team members! Offering countless opportunities to grow and an environment that values our most important assets, you, our team members. We have over 200 offices across Canada; ask us about our flexible work arrangements!

We are looking for a Commercial Lease Administrator to join BrokerLink and work out of our Calgary office on a Permanent FT basis. The Lease Administrator will be responsible for providing leasing support, lease and corporate administration support, lease documentation, and reporting support for the company's national portfolio, predominantly focused on office.

As part of our employee promise, here are some of the many perks of working with us:

• Flexible health and dental insurance benefits package
• Personal Spending amount to invest in your healthy lifestyle
• RRSP - Registered Retirement Savings Plan with Company matching
• ESPP - Employee Share Purchase Plan (TSX:IFC) program with matching aspect
• ‘Dress for your day’, dress according to your daily schedule
• Competitive compensation package with bonus aspect
• Employee discount program, including Apple, Bell, Rogers, and more!
• Paid Time Off in the form of: Personal days, Volunteer days, Exam/Study Time, Jury Duty, and starting at 3 weeks of vacation per year!
• Working for an employer who is regularly recognized as one of Canada’s best employers such as Kincentric 2024

What the Role Entails:

• Year-end reconciliation (CAM/operating expenses, property taxes, insurance, parking) for over 200+ Canada-wide sites
• Prepare, review, e-file and maintain accurate records of lease agreements
• Ensure adherence to lease terms and regulations
• Process new leases, extensions, amendments, and renewals
• Track and manage tenant payments, including rent and other charges
• Research, compile, and present market lease rates across Canada
• Obtain updated RAN annually, prepare rent changes
• Manage sub-leases
• Landlord and property management communication
• Completion of Lease Due Diligence and Integration for acquisitions
• Negotiations and papering of lease buyouts
• Preparation of paperwork for Tenant Inducements from landlord
• On-site security arrangement when requested, submit monthly total report
• Intact Green Initiatives Reconciliation and Reporting
• Obtain lease-required documents
• Communicate with landlord when discrepancies (i.e.: snow removal, utility payments) concerns or incidents take place at offices
• Other duties as assigned

The Successful candidate will have:

*If you feel you have the equivalent skills, please apply*

• Post-Secondary Education

Min. 5 years of experience in lease document administration within commercial real estate or relevant experience.

• Detail-oriented and highly analytical – you can consider lease contents' legal, business, and financial implications.

Exceptional communication and interpersonal skills to effectively collaborate across all levels within and outside the organization.

Outstanding time management and organizational capabilities to coordinate multiple competing priorities and deadlines.

• Knowledge of various functions within property management – i.e., taxation, building management, and provincial requirements
• Insurance experience is an asset
• Exposure to Epic is an asset

We thank all applicants for their interest, but only those selected for an interview will be contacted.

BrokerLink is committed to providing an accessible environment. Accommodations are available on request for candidates taking part in the selection process.

BrokerLink is committed to creating and maintaining an inclusive environment which embraces our diversities and sees them as our strength! We want to foster a workplace that makes all our team members and customers feel welcome and appreciated.

At BrokerLink, we value diversity and are committed to creating an inclusive workplace that inspires each of us to be the best we can be. Join our team and make a difference!