Accounts Payable Administrator

State Window Corporation, Awarded Canada's Best Managed Company of 2021, 2022, and 2023, is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design, and install window wall, curtain wall, metal panels, glass, and railing systems for high-rise condominiums. We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture. A career at State Window Corporation means you can become a part of a clear purpose: one that brings change, innovation, and quality to city skylines, one project at a time.

Our team of talented and determined individuals are endlessly driven by our core values: Empowered by Innovation, We Make It Happen, Family, and Brutally Honest. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are a qualified applicant looking for a challenging and rewarding career!

Minimum Qualifications:

1. Bachelor’s Degree or Diploma in Accounting or Finance is preferred.
2. Minimum 2-5+ years accounts payable experience.

Working Conditions

1. Work environment requires having PPE in certain locations.
2. Flexible to work overtime as required.

Job Responsibilities

1. This level of position is for incumbents wishing to pursue a career in Accounts Payable or Finance.
2. This role is supportive, where the incumbent acts as liaison by communicating with the Accounts Payable Manager and the CFO.
3. Experience in Sage 300 ERP or similar accounting software.
4. Advanced knowledge in Microsoft Office and Excel.
5. In-depth knowledge and application of Canadian GST/HST/QST and related ITC restrictions.
6. Ability to act as a mentor amongst other Accounts Payable Administrators.
7. Ability to multitask and prioritize daily workload.
8. Proficient in data entry and management with strong attention to detail.

Job Specific Duties

1. Review and verify invoices and PO’s when necessary.
2. 2-way PO matching.
3. Sort and match invoices with PO related receipts in the Power BI module.
4. Code manual non-PO related invoices.
5. Set invoices up for cheque and ACH payments.
6. Prepare and perform check runs.
7. Reconcile accounts payable transactions.
8. Monitor accounts for discount opportunities and to ensure payments are up to date.
9. Research and resolve invoice discrepancies and issues.
10. Correspond with vendors and respond to inquiries.
11. Produce monthly and semi-monthly reports.
12. Monitor and help identify GRNI receipts.
13. Assist with month-end closing.
14. Act as a backup as necessary to the other AP Administrators on all AP related tasks.
15. Assist with any other tasks as assigned by the Accounts Payable Manager.

Benefits:
Interested in learning about State’s perks and benefits? State offers the following:
Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks vacation, 6 personal days, Birthday off day, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events, and more!

Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

State is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.