Program Events Coordinator

Job Title: Program Events Coordinator

Location: Prevention Building

Division: Prevention & Wellbeing

Job Status: Full Time

Pay Range: $46,182.00-$69,238.80

Other Benefits: Health, Pension, Dental, Short Term Disability, Long Term Disability

Job Overview:

The Program Events Coordinator develops and plans the delivery of large and small events for Kanawemahwasowin Kamik’s Prevention and Wellbeing Division ranging from large organizational events to unit meetings. This position takes the lead in coordinating communications on events/programs, facilitating workshops and resourcing community supports.

Scope of Authority and Responsibility:

• Legal powers of a particular job or function in three categories
• Authority & Accountability involving Operations
  • Designs and provides Prevention and Wellbeing activity plans, program and event plans; compiling into a budget and calendar;
  • Monitor’s budget/spending for each project and provides detailed written reports as required;
  • Coordinates with KKI staff/service providers to provide feedback and assign responsibilities for each project;
  • Evaluates program effectiveness, participation and compiles into reporting;
  • Track activities and support the follow-up and implementation of key initiatives;
  • Support events, include attending events and coordinating materials and resources required;
  • Create bookings and lead in event detail; ordering of supplies/promotional items and materials required;
  • Serves as point of contact for program and event inquiries.

Organizational Responsibilities

As a representative of Kanawemahwasowin Kamik Inc., the Employee is responsible for:

• Reflecting and interpreting the Organizations Vision, Mission and Core Values in his/her own work with enthusiasm and commitment;
• Acting in accordance with relevant laws and Organizations Policies, Standards and Procedures;
• Developing and maintaining respectful, cooperative working relationships to contribute to the integrated, seamless delivery of services to Cree children, families and communities;
• Understanding his/her role and responsibility in maintaining a safe workplace and reducing workplace injuries;
• Support events, include attending organizational events and assistance with setup and takedown as required;
• Applying Cree culture, values, traditions and teachings into work/programming where possible;
• Ensuring accuracy, confidentiality and safekeeping of organizations records;
• Other obligations assigned by their supervisor.

Working Relationships:

• Director of Prevention & Wellbeing
• KKI Management
• Community partners
• Children/youth/families & custom care providers

Knowledge, Skills and Abilities:

• Understanding a set of responsibilities specific to a job.
• Ongoing capacity to stay on top of changes in job functions.
• Hard skills to fill the day to day processes, procedures and responsibilities. Examples of hard skills include but is not limited to:
  • Microsoft office, Word and PowerPoint
  • Project management
  • Writing, editing and proofreading
  • Data analysis
  • Analytical/Mental dexterity
  • Project Management
  • Presentation/facilitation
  • Persuading people
• Soft skills to fill the day to day processes, procedures and responsibilities. Examples of soft skills include but is not limited to:
  • Creative, enthusiastic and results-driven team player who can work with local or multi-disciplinary teams
  • Self-motivated and proactive, as well as independent and capable of working with minimum supervision
  • Organizational and project management skills- ability to multi-task
  • Outgoing nature
  • Ability to focus and work well under pressure
  • Adaptable to changing schedules and demands
  • Problem solving/critical thinking
  • Interest in current events, social trends and issues involving First Nations

Education and Experience:

• Post secondary in Education, Event Coordinator or related discipline
• Experience in organizing meetings and building relationships with vendors
• Experience in coordinating events, small and large scale.

Requirements:

• Valid driver’s license and own vehicle is essential
• Successful completion of Criminal Record Check (including Vulnerable Sector
• Screening)
• Ability to work flexible hours and to travel.

Work Environment:

• Office environment in climate-controlled space.
• Sitting and standing.
• Occasionally outdoors.
• Light lifting in event detail, take down and clean up.
• Given the traditional practices of the Maskwacis Cree, from time to time there can be expose to wood smoke and the burning of medicines, including tobacco, sweetgrass, sage, cedar or fungus, will occur within the work setting.

Equipment/Tools Used:

• Usage of numerous media technology including computers, copiers, internet, Microsoft Office and presentation/teaching equipment software.