Procurement Coordinator, Regional

Reports To: Director, National Procurement

Position Summary: The Procurement Coordinator is responsible for a wide variety of duties including but not limited to: Procurement Requisition Approvals, Purchase Order creation, Vendor Invoice Management, Accruals and perform other procurement activities; modifying purchase orders, posting invoices, reporting, and acting as subject matter expert on procure-to-pay process.

Duties and Responsibilities

Vendor Invoice Management

• Strategic alliance with Accounts Payable Department to work through invoicing issues.
• Review invoice discrepancies vs purchase order pricing, quantity and contract related agreements and perform necessary rectification.
• Conduct root cause analysis for recurring discrepancies and communicate to Supplier, Site OM’s, Procurement and Accounts Payable.
• Review vendor statements, take resolution for ageing items and communicate action required to appropriate stakeholders.

Approvals

• Review and approval of Purchase Requisitions or Purchase Order Requests.
• Recommend additions/deletions to the item master.
• Recommend additions/deletions to the vendor master.
• Assists in preparation of budget templates.
• Works with Regional Buyer to review and correct vendor compliance issues.
• Responsible for reporting on all noncompliance (internal & external) procurement related issues.
• Manage the Receiver Follow Up Report.
• Validate Month End Accruals.

Reporting

• Receiver Follow-Up Report
• Month-end Accruals
• GR/IR (Good receipts / Invoice Receipts write off process)
• Spend Analysis

Purchase Order

• Create and amend Purchase Orders in SAP
• Ensure documents are executed per Capreit Signing Authority Delegation Procedure (SADP)
• Provide feedback and recommendations to update process documentation, as needed.
• Establish logistics of delivery schedules, tracking progress, and contacting clients and suppliers to resolve issues.
• Ensure Purchase Orders are successfully sent to vendors.
• Establish noble relationships with existing and potential buyers and suppliers to the organization.

Assist in Auditing

• Assist Management/Auditors during auditing period.

Other

• Update, maintain and file potential vendor brochures, quotation, and contracts.
• Respond to customers/suppliers’ inquiries and clarify requirements and provide information as necessary for services/goods related matters and concerns.
• Identify cost savings opportunities.
• May train procurement coordinators, site users and other end-users to achieved operational sustainability.
• Providing back-up to colleagues during vacations
• Ad hoc reporting and other project as assigned by management.

Requirements:

• Bachelor's degree or college diploma in business administration, other related discipline, or 2 years’ experience in the shared environment.
• Proficient in MS office applications (Excel, Power Point, Word, Visio, MS Outlook, MS Teams, and SharePoint)
• Experience in SAP is required.
• Knowledge and awareness on procure-to-pay process.
• Strong organizational, negotiation, communication, and interpersonal skills
• Attention to detail and a high level of accuracy.
• Proven time management skill and ability to handle multiple task assignments.

What will be in it for you?

In this role you will be rewarded with:

• Competitive Base Salary starting from $55,000 - $60,000
• Three (3) Weeks’ Paid Vacation
• Flexible Health, Dental & Vision Benefits
• Employee Savings Plan
• Employee & Family Assistance Plan
• Learning & Professional Development