Accounts Payable Coordinator (Maternity Cover)

Accounts Payable Coordinator (Maternity Cover)

Job Category: Corporate Accounting

Requisition Number: ACCOU002968

Posted: December 5, 2024

Employment Type: Full-Time

Location: Edmonton, AB T5V1A5, CAN

Dream Summit is currently looking for an Accounts Payable Coordinator (Maternity Cover)

We are always looking for the best and brightest to join our thriving community. Dream Summit is looking for an Accounts Payable Coordinator to assist with processing invoices, creation of PO's for AP purchases, and other duties.

Who are you?

We like that you are responsive with an ability to anticipate needs. Combining a positive and easy-going personality with effective communication skills, you enjoy working in a fast-paced environment. Additionally, you are a dedicated and loyal individual who is eager to grow with the company and serve as a key team member in their continued development and growth. Prior experience using MRI and Nexus is considered an asset.

What will you do?

Reporting to the Manager, Operations Finance, the Accounts Payable Coordinator will be responsible for the timely and accurate management of payables and ensuring the full A/P cycle is completed each month. Below are some of the primary responsibilities you will be taking on in this role:

• Effective management of A/P inbox daily
• Prompt response to vendor inquiries and communications
• Upload vendor invoices and associated documents accurately to Nexus
• Create comprehensive uploads for multi-line entry invoices in Excel and ensure precision and adherence to company standards
• Conduct a daily review of invoices, verifying proper references such as bill-to name, property ID, and other essential details
• Review outstanding Accounts Payable (AP) invoices daily, ensuring timely internal approvals and facilitating efficient payment processing
• Prepare weekly Electronic Funds Transfer (EFT) batches, cheque runs, and online payments, demonstrating attention to detail and accuracy
• Execute the monthly processing of national and provincial invoices with meticulous attention to accuracy and compliance
• Record manual payments and Pre-Authorized Payment (PAP) invoices, ensuring comprehensive documentation
• Apply manual tax adjustments with precision, maintaining compliance with tax regulations
• Review, investigate, and reconcile vendor statements regularly, identifying and resolving discrepancies proactively
• Respond to internal and external inquiries within a 24-hour period, maintaining effective communication channels
• Conduct a monthly review and cleanup of the Open Invoices List, ensuring accuracy and completeness
• Undertake additional ad-hoc administrative duties assigned by the Manager to support the month-end Accounts Payable close process
• Perform a monthly reconciliation of the 3rd party managed bank account, including reconciling journal entries as required
• Provide the Manager with comprehensive weekly updates on outstanding items, ensuring transparency and facilitating informed decision-making
• Ensure compliance with internal policies and external regulations in all accounts payable processes
• Assist in preparing documentation for internal and external audits, ensuring accuracy and completeness
• Collaborate with other departments, such as procurement and finance, to ensure seamless integration of financial processes
• Act as a liaison between accounts payable and other business units to address inquiries and resolve issues
• Actively contribute to process improvement initiatives, identifying areas for efficiency gains and implementing innovative solutions
• Stay informed about industry best practices and emerging technologies to enhance the overall effectiveness of the Accounts Payable function
• Ability to work individually and as part of a team

What type of experience and skills do you have?

These are some of the things we’d like you to bring to the table:

• Possession of a post-secondary education at the college or university level
• Prior experience within the real estate investment or property management industries is a strong asset
• Exceptional communication skills, both written and verbal
• Demonstrated proficiency in preparing reports and active participation in meetings
• Strong people skills, highlighting the ability to build positive relationships at all organizational levels
• Proven ability to interact effectively with external stakeholders, including vendors, auditors, and business partners
• Self-starter mentality with the ability to anticipate needs, take initiative, and strategically plan
• Commitment to task completion within set times
• Ambition to continuously learn and grow professionally
• Strong skills in task prioritization, enabling seamless navigation among various ongoing tasks
• Diligence and a detail-oriented approach when preparing deliverables
• Consistent commitment to accuracy and completeness in all work
• Utilization of problem-solving skills to develop innovative solutions to challenges
• Proactive and solution-oriented mindset in approaching key issues and situations

Who are we?

Dream Unlimited is an award-winning Canadian real estate investment, development, and management company with approximately $25 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for four publicly listed funds. Dream has grown substantially since its formation in 1994, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers, and renewable power projects. We also build communities to work in, bringing office, industrial, and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community. Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know and we will work with you to meet your needs.