office administrator

Overview

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 2 years to less than 3 years

Work Setting: Private sector. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks:

1. Review and evaluate new administrative procedures
2. Delegate work to office support staff
3. Establish work priorities and ensure procedures are followed and deadlines are met
4. Carry out administrative activities of establishment
5. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
6. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
7. Assist in the preparation of operating budget and maintain inventory and budgetary controls
8. Assemble data and prepare periodic and special reports, manuals and correspondence
9. Perform data entry
10. Oversee and co-ordinate office administrative procedures
11. Oversee payroll administration

Supervision: No supervision responsibility

Experience and Specialization

Computer and Technology Knowledge:

1. Accounting software
2. Inventory control software
3. MS Excel
4. MS Office
5. MS Outlook
6. MS PowerPoint
7. MS Word

Additional Information

Transportation/Travel Information:

1. Own transportation
2. Public transportation is available

Work Conditions and Physical Capabilities:

1. Ability to work independently
2. Fast-paced environment
3. Work under pressure
4. Tight deadlines
5. Attention to detail
6. Large workload

Personal Suitability:

1. Efficient interpersonal skills
2. Excellent oral communication
3. Excellent written communication
4. Organized
5. Ability to multitask
6. Time management
7. Adaptability
8. Team player

Benefits

Health Benefits:

1. Dental plan
2. Health care plan

Other Benefits:

1. Free parking available