office administrative assistant

Overview

Languages: English

Education:

• Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Work Location: On site (Work must be completed at the physical location. There is no option to work remotely.)

Responsibilities:

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Maintain and manage digital database

Experience and Specialization:

• Computer and technology knowledge: MS Office

Work Conditions and Physical Capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal Suitability:

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Quick learner

Benefits:

• Free parking available

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Administrative

Industries: Accounting