Legal Assistant - Energy & Infrastructure (Maternity Cover)

Legal Assistant - Energy & Infrastructure (Maternity Cover)

Apply remote type Hybrid locations Calgary time type Full time posted on Posted 3 Days Ago job requisition id JR-88

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This temporary full-time legal assistant role will provide support to lawyers in our Energy & Infrastructure practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high performance culture. The primary responsibilities of the position are:

You will be focusing on:

• Prepare correspondence and legal documents from precedents and handwritten notes
• Prioritize workflow to ensure completion of accurate work within established deadlines
• Organize and maintain incoming emails and correspondence for key matters
• Extensive electronic file management responsibilities. Maintain files, including daily filing, file organization, opening and closing files
• Maintain a list of action items for your team of lawyers and follow-up on status as required
• Assist with closings and assembling closing books
• Maintain and monitor Outlook calendars including scheduling meetings locally and multi-office when required
• Initiate the necessary action to urgent matters, particularly when the lawyers are travelling or away from the office at meetings
• Liaise with Client Billing Specialists for monthly production of accounts
• Act as a liaison between lawyers and various internal and external clients at all levels
• Revise, format and edit documents / Schedule appointments and boardroom bookings
• Handle telephone calls and correspondence, both incoming and outgoing
• Lead on administrative duties including time entry, billing, expenses and travel arrangements
• Other duties as required.

What you bring to the role:

• College Diploma from a Legal Assistant program.
• Minimum of 3 years Legal Assistant experience, experience in Energy & Infrastructure is preferable.
• Proficiency in MS Office 2010 with a high level of overall technical ability.
• Excellent attention to detail and proofreading skills.
• Experience with styles and document formatting.
• Excellent interpersonal skills and the ability to communicate effectively with clients.
• Ability to take initiative and lead independently when necessary.
• Excellent organizational skills.
• Capable of working well under pressure.
• Ability to handle multiple competing and urgent deadlines.
• Flexible and adaptable to change.
• Positive outlook and the ability to work well in a team environment.
• Ability to work in an environment where discretion and confidentiality are essential.

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embraces a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.