Administrative Assistant - Quebec

Overview

Are you known for your versatility and eagerness to take on a broad range of tasks? Do you aspire to join a company that shines internationally? If so, this opportunity is for you! InnovMetric is looking for an Administrative Assistant to join its Sales and Administration Operations team.

More specifically, you will be called upon to collaborate with other team members as you perform the following tasks:

Responsibilities

• Process software key requests and ensure compliance with existing procedures
• Coordinate shipping requests while making sure that all documents and associated procedures comply with established guidelines
• Support the purchasing process by managing internal requests, inventory, orders, and goods
• Process invoices for administrative credit card purchases using our CRM
• Process travel requests in accordance with established guidelines
• Ensure a presence at our reception desk to greet and guide visitors, on a rotating schedule with fellow team members
• Address day-to-day requests related to administrative operations and infrastructure management
• Help update administrative policies and procedures
• Provide operational support for cellphone replacement by facilitating the process and answering plan-related questions
• Manage the inventory of the office snack station

Qualifications

• Possess at least one year of experience in a similar position, either in administration or operational support
• Hold an AEC or a DCS in office automation or administration (an asset)
• Demonstrate a good level of spoken and written English
• Be familiar with Microsoft O365
• Be capable of effectively managing multiple tasks while showing rigor and strong organizational skills
• Display a heightened sense of responsibility and a meticulous quality-driven approach
• Exhibit discretion and professionalism in daily communications
• Possess exceptional teamwork skills
• Be familiar with Salesforce, our CRM (an asset)

Benefits

• Flexible work schedule, allowing for a good balance between personal and professional life
• Possibility of teleworking
• Competitive salary and bonus system
• Group insurance and telemedicine service
• Free tea, coffee, and parking
• Sports and social activities as well as IMBand music group (check it out on YouTube!)

We thank you for your interest in this position. Please note that we will only contact shortlisted candidates.