EA/PA/Office Manager

Job Description:

Our client within investment management requires an Executive/Personal Assistant/Office Manager to join their team.

Responsibilities:

1. Personal Assistance:

• Act as first point of contact for bookings, appointments, etc.
• Coordinate deliveries and pick up of items both inside and outside of office.
• Manage bookings for the family (travel, restaurants, personal appointments etc.).
• Personal shopping both online and in stores (must have valid driver's license).
• Correspondence with all vendors relating to house, cars, services, etc.

• Providing all and any support for two senior executives (calendars, phone calls, printing, expense reporting, presentations, running errands around the city, etc.).
• Office duties include maintaining the upkeep of the office, and office/kitchen supplies.
• Welcoming guests, offering drinks, and answering the main office phone line.
• Pick up office mail, filing, corresponding with vendors.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or Office Manager.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Excellent communication skills, both verbal and written, with a professional and approachable demeanor.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and ability to create presentations, reports, and manage calendars.
• Ability to handle confidential information with discretion and integrity.
• Valid driver’s license and willingness to run errands and handle personal shopping duties.
• Experience in coordinating travel, managing bookings, and organizing appointments for executives and family members.
• Exceptional attention to detail and ability to manage various administrative and personal tasks simultaneously.
• Experience working with and managing vendors, including for household, office, and vehicle services.
• Event planning and coordination experience, with strong organizational and time management skills.
• Ability to maintain office upkeep, ensuring an organized and well-supplied workspace.
• Strong interpersonal skills, with the ability to greet guests and handle inquiries professionally.
• Ability to work independently and proactively anticipate the needs of senior executives.
• Flexibility to adapt to shifting priorities and handle a wide range of responsibilities.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; b.title@tdspersonnel.com.

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.