COMPASSIONATE ● STRATEGIC ● DETAIL-ORIENTED ● RESOURCEFUL ● CLIENT-CENTRED
OVERVIEW
A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.
MISSION
We are partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Accounts Payable Coordinator. Reporting to the Manager of Finance & Accounting, the Finance Coordinator will perform duties related to accounts payable, receivable, and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency.
PRIORITIES
Financial Administrative Duties
- Timely and accurate processing of accounts payable and accounts receivable following GAAP (Generally Accepted Accounting Principles) in a not-for-profit organization.
- Prepare general ledger transactions, including journal entries, recurring entries, accruals, and allocation of prepaid expenses.
- Generate reports for internal and external users as required.
- Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts.
- Verify authorization and obtain supporting documentation before processing invoices.
- Ensure credit cards and petty cash adhere to necessary internal controls.
- Review accounting transactions for data accuracy.
- Maintain an electronic filing structure, create folders, and files appropriately, ensuring that documents are stored securely.
- Perform banking functions including deposits and EFT payments.
- Monthly reconciliation of bus tickets, gift cards, and donations in Canada Helps to GL.
- Other duties as assigned.
Payroll Duties
- Maintain payroll information by collecting, calculating, and entering data.
- Update payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers.
- Terminate employees and prepare ROE in ADP.
- Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
- Review and balance payroll data along with ADP reports for accuracy.
- Resolve payroll discrepancies by collecting and analyzing information.
- Provide payroll information by answering questions and requests.
- Maintain payroll operations by following policies and procedures, and reporting changes as required.
- Other duties as assigned.
REQUIREMENTS
- Minimum 2 years’ experience in Finance/Accounting.
- Diploma/Certificate in Accounting or related field.
- Working knowledge of overall accounting standards, practices, and procedures.
- Understanding of accounting functions in a not-for-profit environment.
- Demonstrated a high level of trust, integrity, and work ethic.
- Proficient in the use of Sage 50 Premium.
- Excellent attention to detail and high level of accuracy.
- Excellent ability to prioritize daily work to meet deadlines.
- Strong analytical and problem-solving skills with a solutions-oriented approach.
- Demonstrated ability to set priorities, meet deadlines, and organize a high-volume fluctuating workload.
- Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback.
- Ability to employ a systematic and efficient approach to work.
- Commitment to quality and excellence and continual professional growth.
- Superior written and verbal communication skills.
- Superior organizational skills.
- Ability to work successfully as a team member in a diverse environment.
- Ability to adapt and learn quickly.
- Vulnerable Sector Check required.