Accounts Payable Coordinator

COMPASSIONATE ● STRATEGIC ● DETAIL-ORIENTED ● RESOURCEFUL ● CLIENT-CENTRED

OVERVIEW

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

MISSION

We are partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Accounts Payable Coordinator. Reporting to the Manager of Finance & Accounting, the Finance Coordinator will perform duties related to accounts payable, receivable, and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency.

PRIORITIES

Financial Administrative Duties

• Timely and accurate processing of accounts payable and accounts receivable following GAAP (Generally Accepted Accounting Principles) in a not-for-profit organization.
• Prepare general ledger transactions, including journal entries, recurring entries, accruals, and allocation of prepaid expenses.
• Generate reports for internal and external users as required.
• Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts.
• Verify authorization and obtain supporting documentation before processing invoices.
• Ensure credit cards and petty cash adhere to necessary internal controls.
• Review accounting transactions for data accuracy.
• Maintain an electronic filing structure, create folders, and files appropriately, ensuring that documents are stored securely.
• Perform banking functions including deposits and EFT payments.
• Monthly reconciliation of bus tickets, gift cards, and donations in Canada Helps to GL.
• Other duties as assigned.

Payroll Duties

• Maintain payroll information by collecting, calculating, and entering data.
• Update payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers.
• Terminate employees and prepare ROE in ADP.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Review and balance payroll data along with ADP reports for accuracy.
• Resolve payroll discrepancies by collecting and analyzing information.
• Provide payroll information by answering questions and requests.
• Maintain payroll operations by following policies and procedures, and reporting changes as required.
• Other duties as assigned.

REQUIREMENTS

• Minimum 2 years’ experience in Finance/Accounting.
• Diploma/Certificate in Accounting or related field.
• Working knowledge of overall accounting standards, practices, and procedures.
• Understanding of accounting functions in a not-for-profit environment.
• Demonstrated a high level of trust, integrity, and work ethic.
• Proficient in the use of Sage 50 Premium.
• Excellent attention to detail and high level of accuracy.
• Excellent ability to prioritize daily work to meet deadlines.
• Strong analytical and problem-solving skills with a solutions-oriented approach.
• Demonstrated ability to set priorities, meet deadlines, and organize a high-volume fluctuating workload.
• Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback.
• Ability to employ a systematic and efficient approach to work.
• Commitment to quality and excellence and continual professional growth.
• Superior written and verbal communication skills.
• Superior organizational skills.
• Ability to work successfully as a team member in a diverse environment.
• Ability to adapt and learn quickly.
• Vulnerable Sector Check required.