Receptionist - temporary

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Job Description

About Our Client

Our Downtown Toronto client is looking for a temporary Receptionist for a two-week engagement. This is onsite 5 days per week.

Responsibilities

1. Greet and welcome visitors, ensuring they are directed to the appropriate person or department in a professional and courteous manner.
2. Handle client inquiries promptly and professionally, directing calls or emails to the relevant staff members.
3. Process and sort all incoming and outgoing mail, couriers, and faxes, ensuring timely distribution and dispatch.
4. Manage the booking and scheduling of meeting rooms through Outlook.
5. Assist with catering arrangements, room setup, and event coordination.
6. Support special events, employee sessions, and social gatherings as required.
7. Maintain cleanliness and organization of the reception area, kitchens, meeting rooms, and common spaces.
8. Monitor and manage inventory of office supplies (paper, stationery, etc.) and kitchen essentials.
9. Assist with the loading and emptying of dishwashers, ensuring the cleanliness of communal areas.
10. Liaise with the Building Management Team to place service calls for building maintenance or repair requests.
11. Ensure the office environment is safe, functional, and welcoming for all employees and visitors.

1. In-person at our downtown Toronto offices five (5) days per week.
2. Excellent communication skills, both written and verbal.
3. Proficient in Microsoft Office Suite (Excel, Outlook, Word, Teams) and experience with office management software.
4. Ability to work independently and as part of a team.
5. Previous experience in office coordination, front desk support, or administrative roles is preferred.
6. Professional, friendly demeanor with a customer-service-oriented approach.