Senior Executive Coordinator

Job Description

Are you an experienced senior administrative professional that drives effectiveness, efficiency and smooth coordination of executive level functions? Do you have experience with issues management and carrying out complex administration operations? Are you passionate about exceptional health care and driven by a desire to help others?

If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.

Ontario Health at Home is looking for an experienced senior administrative coordinator to join the Executive Office team with substantial knowledge of administrative practices, policies and procedures along with proficiency in Microsoft Office Suite and experience within the health care sector and human resources.

Supporting the Chief Human Resources Officer, the Senior Executive Coordinator is accountable for leading, coordinating and supporting a variety of Executive Office initiatives and activities to advance Ontario Health at Home’s Vision, Mission and Values. This position provides advanced administrative support; ensuring efficient services and procedures are carried out to support the effective function of the Chief Human Resources Officer, aiding in related projects and initiatives, instilling the values of the organization into each staff person and supporting Ontario Health at Home to be an employer of choice.

What do we offer?

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan.
• Flexible work location [this position can be located at any of the Ontario Health at Home offices]
• Salary: $79,285.64 - $94,671.25/year

What will you do?

• Coordinate all administrative functions for the Chief Human Resources Officer, including the establishment of internal protocols, tracking systems and administrative policies and procedures
• Serve as the primary contact/liaison between the Chief Human Resources Officer and internal and external partners
• Draft and/or coordinate the preparation of business materials such as letters, emails, memos, briefing notes, presentations and agendas
• Manage the Chief Human Resources Officer’s schedule and prioritize and coordinate meetings on the Chief’s behalf, resolving and prioritizing scheduling conflicts
• Develop statistical spreadsheets, graphs and reports as required
• Attend meetings with the Chief Human Resources Officer as required and support the Chief by taking minutes and keeping action logs
• On behalf of the Chief Human Resources Officer, view and prioritize all incoming correspondence and material, initiate action as required, and update the Chief on progress, challenges and issues as required
• Provide support for Board committee meetings, including drafting agendas and helping support preparation of materials

What must you have?

• Post-secondary education in business, general administration or a related field. Undergraduate degree is preferred
• 5+ years of recent experience in a senior administrative support position
• Advanced proficiency in Microsoft Office Suite including Word, Excel, Outlook, MS Teams, PowerPoint and SharePoint
• In-depth knowledge of administrative procedures, processes and standards
• Excellent time management skills and ability to prioritize multiple, often conflicting demands within a tight timeline
• Exceptional organizational skills and attention to detail
• Ability to use tact, diplomacy and persuasion in following up on outstanding items with other executive leaders and managers
• Highly motivated self-starter with an ability to work independently as well as in a team environment
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

What would give you the edge?

• Experience with Ontario Health at Home’s specific databases (Automated Forms Management, Quadrant)
• Knowledge of government cyclical planning, review and reporting requirements
• Good understanding of Ontario Health at Home’s business objectives and programs
• Project management skills

Who are we?

We are Ontario Health at Home, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

Why join us?

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health at Home is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Date Posted: March 21, 2025 Closing Date: April 4, 2025

Job Title: Senior Executive Coordinator

Job Type: Permanent Full Time

Hours in a Bi-weekly Period: seventy-five (75)

FTE: 1.0

Reports To: Chief Human Resources Officer

Department: Human Resources and Organizational Development

Group: Non-bargaining

Location: Flexible Location - can be located at any of the Ontario Health at Home offices