Deputy City Clerk/Records Manager

Examples of Essential Functions

The essential functions typically performed by the Deputy City Clerk/Records Manager include the following:

• Plans, directs, reviews, and supervises the operational activities and work of Records Management staff including employee selection, work assignment, performance evaluation, employee development, disciplinary action, and complaint resolution.
• Attends City Council, City Commission, and Joint Powers Authority meetings, as required; takes and transcribes minutes to serve as the official City records; oversees follow-up pertaining to action taken at meetings.
• Coordinates, prepares, and evaluates Department budget expenditures.
• Manages and coordinates the Fair Political Practices Commission filing obligations required of City Council members, commissioners, and designated employees.
• Assists with the coordination of municipal elections, candidate handbooks, and other election-related documents; assists with processing candidate paperwork.
• Evaluates proposed new programs, services, and policies; develops and prepares requests for proposals involving vendors and contractors; administers contracts for service and monitors compliance.
• Prepares reports and other correspondence to City Council, Commissions, and Executive Management.
• Performs a wide variety of complex, responsible, politically sensitive, and confidential assignments in support of the City Manager, Assistant City Manager, and executive management staff.
• Develops and implements departmental goals, objectives, policies, and priorities as it relates to the City Clerk and Records Management department.
• Acts as the Assistant City Clerk/Records Management Director in their absence.
• Performs other related duties as assigned.

Qualification Guidelines

Education
Bachelor's degree from an accredited four-year college or university with a major in public administration, business administration, political science, or a closely related field.

Experience
Five years of professional experience in a City Clerk’s Office and/or Records Management. One year of lead/supervisory level experience in the direction and coordination of complex operations, personnel, and administrative services. Three years of required experience may be substituted by possession of certification as a Certified Municipal Clerk (CMC) or Certified Records Manager (CRM).

Licenses
A valid Class C California driver's license and an acceptable driving record.

Desirable
One year experience with Granicus, NetFile, and Laserfiche. Graduate and/or session completion at the University of California Riverside Technical Training for Clerks Institute (TTC) and/or California Professional Municipal Clerk Certificate Program (CPMC).

Supplemental Information

How to Apply
If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.