Intermediate Project Coordinator

The Opportunity:

As a member of the team, you'll have access to an unparalleled network of resources, expertise, and countless opportunities to collaborate on exciting projects with a variety of teammates, from marine biologists to geotechnical engineers, environmental experts to project management professionals and more.

We are looking for a Project Coordinator to join our growing project management group, based in Montreal or Gatineau.

The Project Coordinator is expected to be involved in certain stages of a project's lifecycle (i.e., start-up, planning, execution, monitoring and control, and/or close-out) for consulting services related to various multidisciplinary projects. Most components of this role will be related to engineering and/or environmental consulting areas. The Project Coordinator will work closely with Project Managers, Project Leads and Technical Managers and ensure the proper delivery of projects within budget and schedule.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Implement and coordinate the project in accordance with the approach of the WSP Project Management methodologies and established quality control procedures.
• Communicate with the project team to help track and control budgets, expenditures, and schedules.
• Provide the project manager with regular updates on project controls, progress, and forecast trends.
• Liaise with subcontractors and vendors and assist in the preparation of subcontractor work orders and invoicing of payments.
• Create and update project budgets and schedules and report issues to the project manager.
• Interface with the accounting team to ensure compliance with client invoicing requirements, participate in the preparation of invoices and facilitate timely payments.
• Participate in the development and monitoring of health and safety requirements and associated SS plans.
• Coordinate written and oral communications from the project team and document meetings, interactions and activities with clients.
• Identify requirements and prepare change orders.
• Review the team's resource requirements and prepare basic work orders.
• Coordinate the logistical needs of the project team, such as travel and mobilization.
• Interact with customers according to the needs of the project managers.
• Coordinate the preparation and distribution of the various project deliverables.
• Assist in the preparation and submission of project notifications.
• Ensure that project records are kept up to date using the specified document control system.

What you’ll bring to WSP:

• Advanced degree or university degree in the field of environment, science, engineering, or a business-related field.
• Basic knowledge of project management principles and the PMI-Project Management Institute's body of knowledge.
• Excellent organizational skills.
• Exceptional attention to detail and precision.
• Proven ability to meet tight deadlines, manage priorities and work under pressure in a fast-paced environment.
• Strong interpersonal and communication skills.
• Ability to quickly assimilate processes and prioritize customer requirements.
• Excellent team player, self-motivation and proactive spirit, with a flexible and pragmatic attitude.
• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project and Adobe Acrobat software. Oracle and Power BI are assets.
• Previous experience in the field of consulting is an asset.
• Experience in field logistics and procurement, as well as travel booking, is an asset.
• Experience in the mining or construction industry or in the fields of environment and engineering is an asset.