Administrative Assistant - PEC Facilities & Maintenance Dept. - Perm Full-Time

Full-Time Facilities & Maintenance Administrative Assistant

Location: Palliser Education Centre

Anticipated Start Date: January 27, 2025 (or date mutually agreeable)

Assignment: Administrative Assistant, Facilities Department

FTE: 1.0 FTE (35 hours per week) Full-Time Permanent

The Palliser School Division is committed to engendering and supporting the values of the broader society: empathy, integrity, respect, trust, and responsibility. If the children of this community are to realize these values, the division acknowledges its responsibility to provide an exemplary education. Students come first. Learning is our central purpose. Public education serves the common good. The Palliser School Division encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

Palliser School Division is accepting applications for the permanent full-time position of Administrative Assistant to the Facilities Department. Reporting to the Facilities Manager, the Administrative Assistant is responsible for:

1. Answering and responding to telephone inquiries
2. Vendor contracts, ordering and invoice processing
3. Project tracking and support
4. Facility software systems support
5. Other duties as required by the Facilities Manager

This position is located out of the Palliser Education Center in Lethbridge, Alberta, commencing January 27, 2025, or when a suitable candidate is found.

Qualifications

1. Post-secondary diploma in a recognized administrative assistant program (i.e. Administrative Information Management Diploma or equivalent)
2. Two years related administrative support experience in an office environment
3. Experience with standard accounting software programs
4. Experience with Public School Works, VFA or Edsembli an asset
5. An equivalent combination of directly related post-secondary education and directly related experience may be considered.

Demonstrated Skills And Competencies

1. High degree of proficiency in office computer applications such as word processing, spreadsheet, computerized accounting, database, publishing and presentation applications, electronic mail/calendar applications and other information management tools
2. Strong data entry skills with an emphasis on accuracy
3. Ability to multitask and work with continuous interruptions
4. Strong knowledge of office/records management
5. Exceptional customer service orientation
6. Strong time management, prioritization, multitasking and organizational skills
7. Strong ability to adapt and manage change
8. Strong interpersonal and strong verbal, listening and written communication skills combined with the ability to speak with confidence
9. Strong conflict management skills
10. Ability and success in building productive relationships with co-workers, staff and other internal and external stakeholders
11. Professionalism, tact, courtesy and diplomacy skills
12. Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
13. Strong problem solving and strong decision-making skills
14. Use of appropriate judgement in a framework of generally established methods, protocols and procedures
15. Ability to work independently under general supervision

In order to maintain a safe and secure working environment, applicants new to The Palliser School Division must provide:

1. Criminal Record Check, including vulnerable sector check from Local Police Service or RCMP detachment
2. Social Insurance Number (SIN) card or document issued by Service Canada; SIN card/document must be in current legal name. Name on SIN card/document must match your Government Issued ID and Criminal Record Check
3. Government issued ID - valid driver's license, valid passport or Nexus card

To Apply For This Opportunity Please Complete An Application Through The Palliser School Division Recruitment Portal. Please Ensure You Attach The Following Documentation To Your Application:

1. Cover letter directed to Mark Stolte, Acting Facilities Supervisor
2. Resume summarizing training and experience
3. Copy of your most recent evaluation
4. Minimum of three professional references

We thank all those who apply, but only those candidates selected for an interview will be contacted.

By virtue of the submission of an application, the applicant agrees that the superintendent or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

Cindy Rogers, Associate Superintendent Business Services
Palliser School Division
https://www.pallisersd.ab.ca/
https://www.pallisersd.ab.ca/hr/career-opportunities