administrative assistant

Overview

Languages: English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Experience

1 year to less than 2 years. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

1. Arrange and co-ordinate seminars, conferences, etc.
2. Record and prepare minutes of meetings, seminars and conferences.
3. Determine and establish office procedures and routines.
4. Schedule and confirm appointments.
5. Answer telephone and relay telephone calls and messages.
6. Answer electronic enquiries.
7. Compile data, statistics and other information.
8. Order office supplies and maintain inventory.
9. Arrange travel, related itineraries and make reservations.
10. Greet people and direct them to contacts or service areas.
11. Set up and maintain manual and computerized information filing systems.
12. Type and proofread correspondence, forms and other documents.
13. Work with the marketing department to understand and communicate marketing messages to the field.

Experience and Specialization

Computer and Technology Knowledge

1. Google Docs
2. MS Excel
3. MS PowerPoint
4. MS Word
5. Electronic scheduler
6. Business diagram software
7. MS Office
8. Quick Books

Technical Terminology

1. Legal

Area of Specialization

1. Correspondence
2. Reports and records
3. Contracts
4. Statistics
5. Charts, tables, graphs and diagrams.

Additional Information

Work Conditions and Physical Capabilities

1. Repetitive tasks.

Benefits

Other Benefits

1. Free parking available.
2. Learning/training paid by employer.
3. Paid time off (volunteering or personal days).