Payroll - Benefits & Compliance Support (Office Support D)

THE ORGANIZATION : VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39) With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x?m?θk??y??m (Musqueam), S?wx_wú7mesh Úxwumixw (Squamish) Nation, and s?lilw?ta? (Tsleil-Waututh) Nation. At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education. Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit www.vsb.bc.ca.

THE OPPORTUNITY : PAYROLL - BENEFITS & COMPLIANCE SUPPORT (OFFICE SUPPORT D)

In this position, you will:

1. Run biweekly reports to identify CUPE 15 temporaries who are eligible/ineligible for benefits/% in lieu.
2. Run biweekly reports to identify employees who are eligible for MPP through optional enrolment rules.
3. Update Morneau Shepell for salary changes to exempt staff: Principals/Vice Principals/DMT/PASA (LTD coverage).
4. Prepare benefit packages for exempt and support unionized staff.
5. Administer enrolments/changes/cancellations of benefits in the third-party sites: MSP, Pacific Blue Cross, PEBT.
6. Prepare Plan Member Records for Municipal and Teacher's Pension (some exempt staff).
7. Review the onboarding package for pension form for employees who may be immediately eligible for Municipal Pension and or exempt due to receipt of pension.
8. Answer high volume of telephone & email enquiries from employees concerning benefit coverage and changes.
9. Assist employees with the completion of their forms and follow up to enroll/change within enrolment deadlines.
10. Liaise with Payroll for benefit deductions that are administered as general deductions.
11. Process daily BAS events (Benefits Administration System generated from Job Data updates in PeopleSoft).
12. Prepare Long-Term Disability applications and premium waiver applications for group life for exempt staff.
13. Liaise with PEBT, PBC and MSP as required.
14. Investigate delays in enrolments/changes or issues with coverage.
15. Prepare one-time retroactive benefit deductions for payroll.
16. Prepare refunds of premiums where transfers or cancelled benefits or surplus has occurred through reconciliation.
17. Investigate discrepancies from monthly reconciliations and making correcting adjustments or following up as required.
18. Prepare monthly payroll and benefit reconciliations for GL and vendor accounts.
19. Prepare eligibility and cancellation of benefit letters.
20. Obtain waivers where coverage is not elected.
21. Assist with annual demographic files to carriers.
22. Assist with rate changes for all internal calculation spreadsheets for retro benefit adjustments.
23. Work within payroll cutoffs (calendar).
24. Assist the benefits and payroll team as required.
25. Provide coverage as required (Teachers, Adult Educators, Benefits Billing).
26. Perform other duties related to payroll and benefits administration as required.
27. Perform other work within the job band as assigned.

QUALIFICATIONS

Completion of Grade 12 plus a minimum of one (1) year post-secondary training in Accounting and completion of Payroll Compliance Legislation course. Minimum of five (5) years of experience in Accounting or Payroll. Thorough knowledge and experience using Microsoft Office programs. Previous experience with web-based benefit administrative systems and PeopleSoft Ben Admin an asset. Candidates must possess the following skills: sound judgement, exceptional customer service, excellent interpersonal skills, communication skills, excellent organizational skills, ability to establish priorities and meet tight deadlines. Ability to work independently as well as in a team environment. Must be able to meet the VSB standard for the following assessments: Word and Excel (average=+75%), composing correspondence and applicable accounting. Must be able to work in-office full-time.

COMPENSATION

The salary for the Payroll - Benefits & Compliance Support position is $36.30/hour (paid as 7 hours/day) plus a comprehensive benefits package, including Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, & Gratuity Days.

TO APPLY

Create a profile on Make a Future. Click "Apply Now" under Management positions. Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references. Answer the job posting questions. Once your application has been submitted you will receive a confirmation email. This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only candidates shortlisted for an interview will be contacted. The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.