Executive Assistant

Meet Vermilion

We responsibly produce essential energy to support local and global needs while delivering long-term value to our people, shareholders, customers, partners and communities. Our people are fundamental to our success. As a global organization, Excellence, Trust, Respect and Responsibility are at the core of our vision and central to how we do business. Together, these core values create the foundation for our strong and collaborative culture.

We prioritize health and safety, the environment, and profitability, in that order. Nothing is more important to us than the safety of the public and those who work with us, and the protection of our natural surroundings.

The Opportunity

Are you a tech-savvy Executive Assistant with extensive experience supporting senior leadership teams? We are seeking an exceptional Executive Assistant to join our global energy production company at our Calgary head office. If you have excellent attention to detail, high proficiency in professional communication, and superior organizational skills, we want to hear from you!

You will provide coordination, planning and administrative support to our President and CEO, Executive Committee, and Board of Directors You will handle confidential information with discretion and play a crucial role in ensuring effective communication. You will join an organization that values its people and provides work with purpose.

What you will do

• Provide administrative support to the CEO and CFO including calendar management to ensure effective meetings, alignment with priorities, and travel co-ordination

• Board management including agenda preparation, travel co-ordination, material management in Diligent software, meeting logistics, board dinners and record management

• Work with the administration team to help manage workloads and ensure priorities are aligned

• Prepare briefings and reports for board meetings and other high-level discussions

• Help coordinate Executive Committee events to foster alignment and strong corporate culture

What you will bring

• Minimum 10 years’ experience as an executive assistant supporting an executive leadership team in oil and gas or similar industry

• Extensive experience working with Diligent Board Books, SharePoint and SAP / Concur

• Advanced proficiency with the Microsoft Office Suite of programs

• Demonstrated exceptional communication, organizational, and time management skills

• Ability to maintain confidentiality and exercise sound judgement

• Strong collaboration skills that enable you to build positive relationships with diverse groups

• Ability to seamlessly adjust to changing situations and priorities

• Ability to anticipate potential problems and a strong sense of accountability

• A continuous improvement mindset

• A post-secondary education would be considered an asset

What we offer

• Hybrid work environment supporting work-life balance

• Industry-competitive time off including vacation, flex days and office closures such as Friday afternoons during the summer

• Casual yet professional office environment with a relaxed dress code

• Opportunities to connect with others, including weekly company-provided breakfast

• Competitive short-term and long-term incentive programs aimed to recognize and reward

• Top-tier benefits program, including a generous flexible health spending account and savings plan program

• Onsite childcare available (fee-based)

• Company-sponsored volunteer opportunities and volunteer grants

Why you’ll love working with us

• We care for each other, the environment and the company, and aim to enrich the communities in which we live and work

• We are recognized by Great Place to Work Institute as a Best Workplace in many of our locations around the globe

• We embrace new solutions across the business, allow space for creativity, and invest in innovation and technology

• We operate with honesty, transparency and fairness, and can be counted on to do what we say we will

• We invest in our employees, providing meaningful work and opportunities for training and professional development

• We are recognized as a leader in sustainability by independent ESG rating agencies

• We are focused on the future: responsibly producing the oil and natural gas that is essential to energy security while exploring alternative energy options

Vermilion is committed to diversity and inclusion, and aims to create a healthy, accessible and rewarding work environment that highlights our employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome all applications to help us build a diverse workforce that reflects the communities in which we live and work.

Outstanding People. Outstanding Opportunities.

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