administrative assistant - office

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• Cleaning service company

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Experience and Specialization

Computer and Technology Knowledge

• Google Docs
• MS Windows
• Google Drive

Additional Information

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Accountability

Benefits

Other Benefits

• Free parking available