Human Resources Intern

December 18, 2024

Job Title: HR Co-op/Intern Winter/Summer 2025

Department: Human Resources

Manager: Senior Manager, HR

POSITION SUMMARY:

The HR intern will be an integral part of the Toronto Polytainers HR team. The HR Co-op/Intern will support the HR team in a wide array of duties, assisting in an administrative and coordination capacity, in areas such as recruiting communication events and social events. For the Fall term, in addition to the HR support role, the HR Co-op/Intern will be primarily responsible for the conversion of hard copy employee files to an e-filing system following an established protocol.

Working Hours: 8am-4:30pm, 30min unpaid lunch

POSITION RESPONSIBILITIES:

• The primary role of the winter/summer term HR Co-op/Intern will be to complete the conversion of all hard copy employee files to our e-filing system.
• Ensure the accuracy and integrity of the e-filing.
• Ensure that all naming and description protocols are strictly followed in the e-filing system.
• This role will be given access to the Recruitment module in our HCM system, Dayforce.
• Assist the HR team with screenings and de-selection of candidates in the recruitment module of Dayforce.
• Assist the HRBPs and HR Associate with scheduling and coordination of interviews and recruitment follow-ups.
• Assist the HRBPs and the HR Associate with verification of resume details and reference checking.
• Assist the HR Coordinator and other HR team members with setup, running, and closing of shop floor communication meetings as needed.
• Assist the HR Coordinator and other HR team members with setup, running, and closing of shop floor Social Committee events as needed.
• Support HR projects and programs as required.
• Assist the Senior Health and Safety Specialist in the administration of WSIB documents and forms.
• Answer general HR-related inquiries and assist team members when able to, seeking out answers where appropriate.
• Help with the preparation of new hire documentation and ensure all onboarding materials are in order.
• Assist with scanning new hire documentation and organizing it in accordance with filing protocols.
• Support employee engagement initiatives, including surveys, feedback collection, and coordinating team-building activities.
• Assist as a resource to answer phones and receive visitors (reception duties) on an occasional/as needed basis.
• Additional duties and responsibilities as may reasonably be assigned from time to time.

SKILLS/EXPERIENCE REQUIRED:

Educational Requirements: Currently in an HR postgraduate or undergraduate program.

Experience Requirements: Prior experience in a manufacturing environment would be an asset.

Additional Education/Experience/Skills:

• Experience with the Microsoft Office suite.
• Detail-oriented.
• Ability to prioritize, multi-task, be a proactive thinker, and results-oriented team player.