Research Grant Administrator

Position Details

Position Title: Research Grant Administrator

Department/Unit: Financial Services

Location: Halifax, Nova Scotia, Canada

Posting Number: S036-25

Employee Group: DPMG

Position Type: Regular, On-Going

Employment Type: Full Time

Full-time Equivalency (FTE): 1

Salary: $52,516 - $70,146 per annum

Classification: ADM-04

Provisional Statement: This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University: Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university.

Job Summary: Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the Assistant Manager, Research and Special Purpose Accounting, the Research Grant Administrator is responsible for the general financial administration of a selection of agency funded research grants for the university.

Key Responsibilities:

1. Monitor grant accounts on a daily basis and serve as a resource person to principal investigators, administrators and support staff involved in assigned projects.
2. Liaise with various internal and external stakeholders to interpret policies and regulations of the University, agencies, and partners, and enforce contracts/agreements as required.
3. Provide support and assistance to faculty and staff concerning correct procedures for payment of goods and services and interpretation of online financial reports.
4. Monitor expenditures to ensure Funding Agency requirements/external restrictions are met and funding is available.
5. Prepare financial statements and invoices for research grants.
6. Compile financial information and analysis as directed by senior leaders.

Note: The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications:

1. Undergraduate degree in a field such as Business, plus approximately 3-5 years related experience (or an equivalent combination of training and experience).
2. Ability to handle complex and confidential matters with excellent judgement, discretion and tact.
3. Strong analytical and interpersonal skills, attention to detail in a high-volume environment.
4. Strong computer skills including Microsoft Office, with extensive experience with Excel spreadsheets.

Assets:

1. Experience in financial administration of research funding.

Job Competencies: The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

1. Self-Awareness & Professionalism
2. Respect & Inclusion
3. Knowledge & Thinking Skills
4. Service
5. Relationship Building

Additional Information: Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration: Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement: Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island, persons of Black/African descent, and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

Posting Detail Information:

Number of Vacancies: 1

Open Date: 02/27/2025

Close Date: 03/06/2025

Open Until Filled: No

Special Instructions to Applicant:

Quick Link for Direct Access to Posting: https://dal.peopleadmin.ca/postings/18289