Project Management Administrator - Service

As a top player in Switchgear and E-house Manufacturing, a career with us will challenge you to solve some very tough problems. You will be rewarded with growth, personal development & industry expertise. At Powell, we appreciate our employees by providing a comprehensive salary package, RRSP matching, extensive benefits, and job training all within a professional & friendly working environment.

Based out of the Powell Service Division (PSD) location, the Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. They will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services.

Essential Responsibilities

Execute Powell’s Project Management methodology including, but not limited to:

• Support project activities from initiation through project closeout.
• Under the guidance of Project Manager, create purchase order requisitions and monitor buyouts material. Follow up with purchasing to assist in tracking major buyout material and shortages.
• Actively assist Project Managers in accounts receivable and invoice generation.
• Provide support for project financial reporting.
• Monitor Powell's business control systems for scheduling and financial variance.
• The position aids Project Managers in the drafting and issuance of change orders, budgets, and preliminary schedules.
• Coordinate with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requests.
• Assist in maintaining and monitoring project schedules.
• The role prepares reports including forecast reports, budget status, and other related reports.
• Help the Project Management Department with tracking and monitoring of KPIs.
• Provide assistance with record keeping and project document management.
• Manage office administration tasks.
• Support the project staff by facilitating project meetings, conference rooms, conference calls, etc.
• Take meeting minutes and action items during meetings and perform basic follow-up.

Minimum Qualifications

• Experience as a project team member or related position preferred.
• High school diploma required; associate or bachelor’s degree in business administration or engineering preferred.

Preferred Qualifications

• Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle preferred.
• Knowledge of project planning, fiscal planning, and contract management preferred.

Skills, Abilities & Other Requirements

• Requires strong communication skills to effectively interface and coordinate activities with company executives, employees, and customers.
• Able to manage multiple priorities and projects.
• Strong organizational and time management skills.
• Excellent written and oral communication skills.
• Demonstrated working knowledge of MS Office.

Working & Environmental Conditions

• The employee typically performs duties in a normal office environment. There will be some work in a manufacturing environment and exposure to the elements of our factory. Additionally, there may be some work performed in the field with exposure to construction sites or active customer facilities.
• It is the policy of Powell Industries to promote safe working conditions for ALL employees, to make available where necessary special equipment to protect employees against specific hazards, to reduce accidents through prevention programs, and to establish rules that are designed for the safety of all. It is the responsibility of each employee to adhere to this policy, as well as to observe all safety practices and exercise every precaution for the safety of accidents.
• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regularly required to use hands to touch, hold, handle, or feel.
• Frequently required to stand; walk; sit; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.
• Must occasionally lift and/or move up to 65 pounds.
• Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending, or descending stairs.

Who we are
Powell Canada Inc. is a subsidiary of Powell Industries, which is located in Houston, Texas. Globally, we have over 70 years of experience. Powell Canada is a reputable electrical manufacturing and electrical/instrumentation contracting company. We hold a strong industry presence with offices located in Acheson, Calgary, and Montreal.

Powell strives to create one unified company through training, communication, and leadership. We offer diversified services based on our customer’s needs, keeping us on the cutting edge of new products and services within our industry.

Your Partner in Safety

Successful candidates must have legal authorization to work in Canada on a full-time basis for any employer, and only those candidates selected for an interview will be contacted. Powell Canada, Inc is an equal opportunity employer.

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