administrative assistant

Overview

Languages: English

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Experience

Experience an asset. Work must be completed at the physical location. There is no option to work remotely.

Work Setting

Transportation company.

Responsibilities

Tasks

1. Arrange and co-ordinate seminars, conferences, etc.
2. Coordinate the flow of information within the team.
3. Open and distribute mail and other materials.
4. Train staff.
5. Record and prepare minutes of meetings, seminars and conferences.
6. Determine and establish office procedures and routines.
7. Schedule and confirm appointments.
8. Answer telephone and relay telephone calls and messages.
9. Answer electronic enquiries.
10. Respond to employee questions and complaints.
11. Order office supplies and maintain inventory.
12. Arrange travel, related itineraries and make reservations.
13. Greet people and direct them to contacts or service areas.
14. Type and proofread correspondence, forms and other documents.

Supervision

3-4 people.

Experience and Specialization

Computer and Technology Knowledge

1. MS Excel
2. MS Outlook
3. MS PowerPoint
4. MS Word
5. Adobe Photoshop

Additional Information

Work Conditions and Physical Capabilities

1. Ability to work independently.
2. Fast-paced environment.
3. Work under pressure.
4. Tight deadlines.
5. Attention to detail.
6. Repetitive tasks.
7. Large workload.
8. Work with minimal supervision.

Personal Suitability

1. Ability to multitask.
2. Excellent oral communication.
3. Excellent written communication.
4. Flexibility.
5. Judgement.
6. Organized.
7. Team player.
8. Accurate.
9. Client focus.
10. Reliability.
11. Time management.
12. Adaptability.
13. Accountability.
14. Dependability.
15. Due diligence.
16. Quick learner.