Procurement Specialist

The Technical Standards and Safety Authority (TSSA) is deeply committed to safety and passionate about making Ontario a safer place to live, work, and play. Our unified team - what we proudly call ONE TSSA – works collaboratively to deliver better safety for our province.

TSSA is a not-for-profit regulator that has dedicated over 25 years of expertise and experience to the safety of Ontario. Mandated by the Government of Ontario, TSSA’s team of over 450 professionals works to enhance public safety across multiple sectors we regulate.

As an award-winning organization, TSSA firmly embeds safety in our culture and all aspects of our work. Fostering a strong safety culture has earned us the 5-Star Safety Cultures Award from Canadian Occupational Safety magazine for three consecutive years (2022-2024).

As ONE TSSA we are guided by the following values in all we do:

• Safety: Be safety-focused at all times
• Collaboration: Work well with others
• Accountability: Take responsibility for our actions and deliver on our commitments
• Integrity: Conduct ourselves transparently using risk-informed evidence
• Inclusion: Embrace diversity through respectful leadership
• Innovation: Be forward-thinking, adaptable, and data-driven

Joining TSSA means becoming part of a team of experts from diverse fields, backgrounds, and cultures. It’s an opportunity to hone your skills, expand your knowledge, build a rewarding career, and realize your full potential.

Position Summary:

As our Procurement Specialist, you will be responsible for coordinating the purchasing process while adhering to TSSA’s current procurement procedures and policy to obtain or buy goods and services while maximizing value for money. You will collaborate with other procurement and finance team members to analyze, source, evaluate and select suppliers, manage ongoing relationships, and implement demand and compliance measures. Reporting to the Manager, Procurement, you will work with internal customers to process purchase requisitions and act as the liaison between TSSA and Proponents during the procurement process. To be successful as a Procurement Specialist you should be able to work effectively in a team environment exchanging information and innovative ideas. You must be a self-starter who can work independently with minimal supervision to meet internal client deadlines.

Job Responsibilities:

• Prime for assigned procurements as directed by the Manager, Procurement. This includes: establishing specifications, developing appropriate pricing strategy, obtaining and evaluating competitive bids, and applying best practices in compliance with TSSA’s Procurement Policy and the Ontario Public Service (“OPS”) Procurement Directive (“Directive”) issued by the Management Board of Cabinet (“MBC”).
• Responsible for standards determination, supplier research, value analysis, negotiation with vendors, vendor issue resolution, and contract administration for assigned procurements.
• Facilitate the contract approval process with legal and in accordance with TSSA internal requirements.
• Maintain/administer procurement records retention and maintains accurate procurement and financial records for the purposes of tracking and audit.
• Support vendor creation/maintenance in the ERP system.
• Co-ordinate vendor performance management activities as assigned for new and existing vendors.
• Assist the Manager, Procurement in the maintenance of the Procurement Policy.
• Provide input to Manager, Procurement on continuous improvement opportunities, annual procurement plan, training documentation, and other topics as they arise.

Job Qualifications:

• Post-Secondary Diploma or Degree in a related field (Public Administration, Business, Finance, Purchasing) required
• SCMP designation (or equivalent) or in progress with an understanding of procurement concepts
• 2 to 5 years’ experience preferably in private and public-sector procurement
• Knowledge of, or can quickly develop knowledge of, the Management Board of Cabinet Procurement Directive, tendering law, and risk management
• Strong written and oral communication skills
• Demonstrated change management, interpersonal, negotiating, and organizational skills
• Good mathematical ability to manage scoring for various types of procurement, and evaluate various pricing proposals.
• Ability to multi-task, adjust priorities and work in a demanding environment
• Demonstrated intermediate/advanced computer skills in Microsoft WORD and EXCEL and other purchasing related software programs (Oracle or similar)

Inclusion and Equal Opportunity Employment:
TSSA is an equal opportunity employer committed to diversity and inclusion. We are committed to building and maintaining collaborative, caring and positive work environments so that our employees bring their whole selves to work each and every day. We encourage all qualified applicants to apply without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status or disability. Only those selected for an interview will be contacted.
TSSA is pleased to offer accommodations for applicants with disabilities. If you are interested in applying for a job opportunity, or are contacted by us regarding a job opportunity, please advise of any accommodations you may require.