Senior Accounts Payable Coordinator

Title: Senior Accounts Payable Coordinator

Location: Markham, ON

Reporting to: Accounts Payable Supervisor

Background:

Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba. Miller has over 50 years’ experience in the waste management sector, and currently operates out of more than 30 locations. We are looking for a highly capable Senior Accounts Payable Coordinator to join our team, based in Markham, ON.

Summary:

Responsibilities:

• Review and verify invoices, including verification against purchase orders and receiving documentation as applicable.
• Ensure proper coding and approvals for invoices and expenses.
• Enter manual invoices into Sage as required and ensure timely posting.
• Monitor invoice workflows in Yooz to ensure timely processing and escalation of issues.
• Periodically access Dossier to review invoices processed by district personnel and respond to vendor inquiries.
• Address and resolve discrepancies with vendors or internal departments.
• Coordinate with the Purchasing Department to maintain vendor records, including payment terms, banking and tax information, and contact details.
• Respond to vendor inquiries as needed.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate documentation related to equipment leases, including lease agreements, payment schedules, and accounting entries.
• Ensure compliance with accounting standards and company policies for lease management.
• Collaborate with internal stakeholders to track lease renewals, buyout opportunities, and terminations.
• Support month-end and year-end close process by preparing accruals, reconciliations, and accounts payable reports as required.
• Ensure adherence to company policies and month-end schedules.
• Identify and implement improvements to streamline invoice processing workflows.
• Assist in maintaining and improving the accounts payable policies and procedures.
• Act as a backup for the Accounts Payable Supervisor when needed.

Qualifications & Requirements:

• High school diploma or higher. Diploma or degree in Accounting, Finance or a related field preferred.
• Minimum 3-5 years proven experience in accounts payable or a related role.
• Experience with lease accounting and buyout options an asset.
• Working knowledge of Sage Intacct, Yooz and Nexonia systems preferred.
• Knowledge of three-way matching (invoice, PO, and receiving) processes.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail with the ability to identify and resolve discrepancies and errors.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• Motivated self-starter with ability to work in a team and independently.
• Great work ethic with a strong sense of urgency.
• Positive attitude and adaptable to change within a rapidly growing organization.

Flexibility is also required as this position occasionally requires travel, early starts, late finishes and on rare occasions weekend work. This is an in-office role, but occasional remote work is acceptable when approved.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.