Document Control Coordinator

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Date: 25 Oct 2024

Location: Toronto, ON, CA

Company: Alstom

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Responsibilities and Accountabilities:

• Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan.
• Confirm that rules are understood and respected by every Project Management team member.
• Adapt and implement the Alstom standard documentation structure to the Project.
• Make sure internal validation of documents is done before submittal to Customer.
• Implementing document / data management solutions with a primary focus on document control and records management.
• Creating and maintaining document control procedures and guidelines.
• Processing documents through all procedural steps in accordance with defined procedures and guidelines.
• Ensuring that pre-established document control requirements are satisfactorily met through the duration of the project.
• Providing assistance to users in capturing and locating electronic information.
• Assisting junior staff and engineering coordinators to ensure effective implementation of project-specific procedures.
• Manage the documentation delivery in due time to Customer.
• Alert the Project Management team about next milestones related to documentation issues.
• Follow Customer and stakeholders’ documentation status.
• Update the Project document templates when required.
• Ensure the Project documentation recording in the EDMS.
• Maintain Project internal and external distribution list.
• Provide documentation reporting and indicators to Documentation Manager and Project Management Team.
• Ensure the role of EDMS Key User (if no Site EDMS key user) at Project level:
• First level support to EDMS users
• EDMS users list update
• Training new users, request account creation to EDMS administration team
• Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct

Qualifications/Requirements:

• Bachelor’s Degree (BS)

3 - 5 years of experience at the senior role Documentation Management or Minimum 7 years of experience in Documentation Management 

• EDMS tool and environment knowledge
• Good Communication (oral and written) and interpersonal skills
• Ability to work with, and contribute as a team
• Systematic, rigorous, organized, able to multitask
• Competence in Microsoft Office

Desired Characteristics:

• Engineering environment awareness
• Knowledge of Railway Signaling products and systems

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.