Administrative Assistant to the Executive Team

Administrative Assistant to the

Executive Team

Location: Langley, BC

Department: President’s Office

Reports to: Chief Operating Officer

Term: Permanent Part Time – 24 Hours per Week (Tuesday to Thursday)

Posting Open Until: Filled

Anticipated Start Date: ASAP

Salary Range: $28,704 - $33,696 per annum ($23/hour - $27/hour)

Are you looking for a place where you can experience a strong sense of belonging and make a positive difference to a well-established, mission-driven organization? If yes, this may be the opportunity for you.

About Us

Since 1983, Focus on the Family Canada has offered help and encouragement to millions of families as they build their lives on the foundation of Jesus Christ. Our vision is to see every family transformed by love, vibrant in faith and enduring in hope. Learn more at www.FocusOnTheFamily.ca

About the Position

Focus on the Family Canada is seeking a dynamic part-time Administrative Assistant to support our Executive Team. The ideal candidate is an energetic and engaging administrative professional who wants to contribute to the mission of Focus on the Family Canada. You should be comfortable multi-tasking and maintain a sense of perspective when under pressure.

Key Responsibilities:

1. General Administrative Support
2. Attend to all matters with a high degree of confidentiality and discretion within and outside the office.
3. Maintain cleanliness and stock levels in the second-floor copy room and oversee office supplies.
4. COO and CMO Support
5. Manage the calendar, travel, and email correspondence for the COO and CMO, prioritizing urgent matters.
6. Prepare and submit the monthly expense reports and budget reconciliation.
7. Organize and manage daily devotions, monthly Brunch & Learns, and monthly Chapels.
8. Plan, schedule and organize management meetings.
9. Prepare for and take detailed minutes during Leadership Team and other key departmental meetings.
10. Coordinate the completion of the Monthly Management Team Reports.
11. Prepare, edit, and format documents, reports, and presentations.
12. Maintain accurate records, databases, and filing systems (both digital and physical).
13. Assist in compiling data and reports for executive and board meetings.
14. Chief Financial Officer Support
15. Participate as a member of the Health & Safety Committee.
16. Manage the new employees' orientation schedule.
17. President's Office Support
18. Serve as a backup to the Executive Assistant to the President during absences.
19. Provide hospitality services during Board Meetings.
20. Participate as a member of the Social Committee.

About You

• You thrive in a fast-paced work environment.
• You are organized, with high attention to detail.
• You possess strong time management skills.
• You have proven task management skills from previous roles.
• You are self-directed and able to anticipate action items.
• You have worked in a professional environment requiring confidentiality.

Qualifications

• Post-secondary education in administration or a related field preferred.
• 2-3 years of experience in an administrative or executive assistant role.
• Advanced skills in Microsoft 365 and familiarity with project management tools.
• Typing speed of at least 60 words per minute.
• Excellent written and verbal communication skills.
• Willing to use your vehicle for local travel.
• Active participant in the organization’s devotions and chapel time.

What We Offer

• Generous paid time off.
• Comprehensive extended health benefits.
• Employee Assistance Program (EAP).
• Store discount for staff.
• RRSP Matching after a year of continuous employment.
• A supportive, friendly, Christian work environment.

Other Requirements

This role requires an individual who can sign and adhere to our Christian Foundations and Standards.

To Apply

Submit your cover letter and resume at FocusOnTheFamily.ca/Employment with this position in the title.

Job Types: Part-time, Permanent

Pay: $24.00-$27.00 per hour

Expected hours: 24 per week

Experience:

• Typing: 5 years (required)
• Microsoft Excel: 4 years (required)
• Microsoft PowerPoint: 3 years (required)
• Administrative experience: 5 years (required)

Work Location: In person

Application deadline: 2024-11-15