Administrative Assistant/Checker

Administrative Assistant/Checker - ( 2400047Z )

Description

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

The Office Administrator plays a critical role in supporting the day-to-day operations of our company. This position requires a highly organized and detailed individual with excellent verbal and written communication and people skills. The ideal candidate will be able to effectively prioritize tasks and work independently in a demanding environment.

Your Key Responsibilities

1. Assist projects by maintaining project folders, assisting with invoice preparation and preparation of staff resumes.
2. Schedule meetings, appointments, and travel arrangements.
3. Prepare and distribute meeting minutes and agendas.
4. Assist with the preparation of various reports, including project status reports and financial reports.
5. Assist with new employee onboarding.
6. Assist with administration of employee training and development programs.
7. Track and maintain staff training logs.
8. Update and maintain staff contact list.
9. Maintain office filing systems and records.
10. Event planning support.
11. Order office supplies.

Qualifications

Your Capabilities and Credentials

1. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Excellent organizational and time management skills with a strong attention to detail.
3. Excellent communication and people skills.
4. Experience with construction industry software is an asset.
5. Ability to work independently and as part of a team.
6. Knowledge of accounting principles is an asset.
7. Fluency in French is an asset.

Education and Experience

1. High school diploma or equivalent required.
2. Minimum of 2 years of administrative experience, preferably in the construction industry.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Primary Location: Canada-Ontario-Ottawa

Organization: BC-1636 Transpt-CA Ontario East & Atlantic

Employee Status: Temporary

Job Level: Entry Level

Travel: No

Schedule: Full-time

Job Posting: Dec 26, 2024, 12:48:56 PM

Req ID: 2400047Z