Property Manager

Description

The Property Manager gives oversight to all aspects of property and facility management for the MU. The incumbent is responsible for ongoing maintenance, security of four properties and the equipment/materials that enable mission: Westside Ministry Site (Westbank), Church (Kelowna), Rutland Ministry Site (Kelowna) and Officer’s Quarters (Kelowna). The Property Manager also provides supervision to the Facilities Coordinator and Janitorial Team. The Property Manager supports the mission impact by enabling the effective stewardship of property and material resources.

Hours

• 40 per week

Key Responsibilities

General Property Management and Administration:

• Responsible for developing and proposing short and long-term maintenance plans/schedules for the MU’s equipment, securing formal approval from the Management Team.
• Responsible for maintaining inventory lists for all sites, in accordance with internal policy guidelines.
• Ensures diligent adherence to approved short and long-term maintenance plans/schedules.
• Establishes and maintains key/access code logs for all sites, in compliance with internal policy.
• Ensures new mission partners are acquainted with access system and security policy requirements.
• Ensures maintenance logs are carefully maintained and regularly updated.
• Coordinates and supports scheduled maintenance procedures in compliance with warranties and contracts.
• Plans, directs and may implement preventative maintenance procedures for equipment.
• Plans, coordinates and supervises renovation projects approved by the Management Team, including dry walling, minor electrical repairs, painting and plumbing.
• Secures quotes for equipment/furnishings purchases, in compliance with policy, seeking formal approvals from Management Team. Updates inventory lists as new equipment/ furnishings are purchased/installed.
• Works with Admin and Internal Communications Manager in the ongoing assessment of electronic surveillance system needs and oversight for all ministry sites.
• Gives oversight and direction to the Facilities Coordinator for the set up and take down needs for internal and external groups and provide support for equipment and facility needs.
• Represents the Management Team in ensuring internal disease prevention protocols are established and followed consistently. Responsible for overseeing the implementation of all property-related protocols across MU, which will be carried out by the Facilities Coordinator, under the supervision of The Property Manager.
• Consults with THQ Property on all building projects, ensuring internal and external requirements (Permits, Codes, By-Laws) are fully addressed as projects move forward.
• Develops specifications for tenders for property projects/renovations and negotiates tenders on behalf of MU.
• With support of Management Team, submits necessary property project/renovation documents through DHQ and THQ to secure formal approvals.
• Monitors quality of workmanship and safety compliance of external contractors and/or maintenance personnel.
• May maintain and comply with provincial requirements for water and sewage treatment.

Maintenance

• Recommends and may perform minor and some moderate repairs (program vehicles, faucets, equipment, toilets, and light fixtures).
• Assumes responsibility for ongoing grounds maintenance/landscaping.
• Ensures parking lots are well maintained. Contracts appropriate sanding/salting/snow removal for all sites. Works to mitigate any perceived health and safety risks.
• Ensures that the repair or purchase of equipment is within the defined budget.
• Conducts moderate troubleshooting of building systems and calls in other professionals when required.

People Management

• Assists with recruitment, screening, on-boarding, and performance management for all property-related positions across the MU.
• Organizes and assists with staff training in accordance with the facility policies.
• Schedules, conducts, and documents supervision.
• Works to solicit, offers job and site specific training to, and retain volunteers.
• Performs other duties as assigned.

Critical Relationship Management

Governance Boards and Councils: Management Team

Internal: Property mission partners, other MU mission partners, CS guests, congregation members

External: Donors/Supporters/General public, Municipal Offices, Police/Fire/Ambulance

Managerial / Technical Leadership

• Reports directly to the Operations Director
• Direct reports: Facilities Coordinator and Janitorial team
• Provides general supervision and coordination to property-related volunteers, external contractors working on property projects.

Financial And Material Management

• Significant material responsibility (equipment, vehicles, properties, etc.)
• Supports preparation of annual budget by identifying property maintenance and equipment purchase needs.
• Expenditure approval up to $10,000 on budgeted items (in consultation with the Operations Director and Directors Team for unbudgeted items).

Working Conditions

The incumbent will work at all property locations.

The Incumbent Will Work Under The Following Disagreeable Conditions

• Garbage
• Washrooms
• Odours
• Truck Fumes
• Verbal abuse
• Dealing with people with challenging behaviour
• Work schedule may impact life (weeknights & weekends)
• On-call for property emergencies.

The job incumbent may be exposed to the risk of moderate to severe injury or illnesses due to:

• Exposure to infectious diseases
• Exposure to toxic chemicals
• Moving objects
• Sharp objects
• Electrical hazards (electrical shock)
• Exposure to bodily fluids
• Risk of back injuries
• Risk of Carpal Tunnel Syndrome
• Other potentially dangerous situations.

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Qualifications And Education Requirements

Education, Qualifications and Certifications:

• The successful job applicant must have a formal post-secondary/college program diploma of two academic years (trades certification).
• NOTE: An alternative level of education and experience may be acceptable.

Experience And Skilled Knowledge Requirements

• Three (3) years of prior related experience in property management/facilities oversight.
• Knowledge of Municipal Codes, By-Laws, Permit Regulations relating to property projects.

Skills And Capabilities

• Ability to represent The Salvation Army in a positive and professional manner in the community.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Able to provide Criminal Background Check screening that is satisfactory to The Salvation Army, in its sole discretion, is required.
• Attention to detail, problem-solving and analytical skills.
• Excellent communication and interpersonal skills.
• Understanding of workplace health and safety requirements, WHMIS, universal precautions.
• Ability to effectively manage a team.
• Excellent time management skills.
• The incumbent must be able to multitask, performing several jobs at the same time.
• The performance of the job requires frequent twisting, bending, crouching, reaching, reaching overhead, pushing and pulling, lifting, kneeling, standing for long periods of time.

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.