administrative assistant

Minimum Requirements

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Transportation company

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Delegate work to office support staff
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Implement new administrative procedures

Work conditions and physical capabilities

• Ability to work independently

Personal suitability

• Organized
• Time management

Experience

• 1 year to less than 2 years