HVAC Full Time Admin role

This is an on-site role. Note: Remote work is not available.

Responsibilities:

• Handling and assisting with document distribution and other administrative projects and responsibilities.
• Returning phone calls and emails on behalf of the company or a company executive.
• Researching travel options, presenting itineraries to the CEO, and booking itineraries with travel agency contact.
• Arranging and attending meetings as required.
• Preparing and submitting purchase orders and expense reports.
• Managing manufacturer representative application forms and project registrations.
• Helping company employees with internal and external research projects.
• Performing basic data entry as required.

Minimum Requirements:

• Post-secondary training and/or 6 months to one year experience in the same field is required.
• Post-secondary education and/or a minimum of one year of experience in the field is required.
• Experience with Syspro Integrated Management System would be helpful.
• Set up and maintain manual and computerized information filing systems.
• Excellent English written and verbal communication skills.
• Determine and establish office procedures and routines.
• Excellent computer skills, especially typing.
• Type and proofread correspondence, forms, and other documents.
• Answer electronic inquiries.
• Prior administrative experience.