Accounts Receivable Assistant and Receptionist

Are you organized, detail-oriented, and have excellent customer service skills? Managing accounts receivable and billing is part of your professional expertise? Do you enjoy working in a dynamic environment where every day is different? If you are looking for a position where your versatility, professionalism, and team spirit will be valued, then we have the perfect opportunity for you!

Our client is a leading contractor specialized in electrical projects, based in Saint-Hyacinthe. With over 20 years of experience, they have built a solid reputation thanks to their commitment to clients, impeccable service quality, and expertise in electricity and automation. In full growth, this dynamic company focuses on innovation and professionalism to offer solutions tailored to their clients' needs.

In this context, we are looking for an Accounts Receivable Assistant and Receptionist who will play a key role within the organization. Under the supervision of the Director of Finance and Administration, the person in this position will be the first point of contact for clients, ensuring a warm welcome and high-quality service.

Tasks

• Managing document follow-up by returning missing documents to clients and ensuring their timely and accurate transmission.
• Professionally responding to client inquiries regarding billing, providing clear explanations and effective support.
• Writing and transcribing quotes, letters, or procedures requested by management, ensuring document accuracy and compliance.
• Collecting timesheets from the previous week, verifying their accuracy, and submitting them to the Operations Manager for approval.
• Welcoming visitors courteously, directing them to the appropriate team members, and ensuring a positive first impression of the company.
• Managing telephone calls with smooth communication, directing calls to the right people, or taking precise messages when necessary.
• Overseeing inventory of office supplies, anticipating needs, and making necessary purchases to ensure smooth office operations.
• Following up on overdue client accounts, making phone calls for reminders, and applying internal collection procedures.
• Managing workwear inventory and placing necessary orders to ensure the availability of equipment for staff.

Advantages

• Collective insurance, including health, salary, dental, life, and long-term disability insurance.
• Group RRSP with employer contributions after 3 months.
• A friendly and collaborative work environment.

Job requirements

• DEP or DEC in accounting or a related field.
• At least 2 years of experience in a similar role (accounting, accounts payable, accounts receivable, payroll, reception, and administrative support).
• Relevant customer service experience is an asset.
• Proficiency in Microsoft Word and Excel, accounting systems (CMEQ management), and Outlook messaging.

Desired profile

• Ability to build collaborative relationships and trust with various stakeholders (employees, clients, management, etc.).
• Strong commitment to providing high-quality customer service.

If you are ready to take on new challenges, we want to meet you!