Executive Administrative Assistant

Posted 2 days ago

Description

We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Responsibilities

• Scheduling meetings as needed and correcting scheduling conflicts.
• Manage all travel arrangements. Book flights, hotels, cars, and seminars as directed by the CEO/Director of Operations.
• Make reservations for meals and activities. Provide detailed itineraries for travel.
• Review and triage incoming e-mails, elevating important communications to the executive and delegating or responding to the rest.
• Attend meetings as needed: transcribe notes, follow up on action items and calendar tasks.
• Handle computer/technical issues either by being tech-savvy yourself or by contacting our IT Company or Office Manager.
• Event planning for the Firm and personal events.
• Picking up orders and assisting with personal errands as needed.
• Support an executive with meeting preparation and take minutes.
• Manage schedules including itineraries, travel arrangements, and team meetings.
• Perform office management duties such as organizing filing systems and ordering office equipment and supplies.
• Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive.
• Act as the main point of contact for the high-level executive.

Qualifications

• Possess a two-year degree.
• Possess a high school diploma, G.E.D. or equivalent.
• Experience handling confidential information and adhering to strict deadlines.
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar.
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills.
• Must be comfortable using Microsoft Office.

Compensation

$21 - $25 hourly

Safe Harbor Estate Law is a firm focused on Estate Planning and Elder Law. We are passionate about helping clients protect themselves, their loved ones, and their assets. We pride ourselves on helping clients achieve their goals while providing an outstanding client experience. In 2022 (for the fourth consecutive year), we were a Law Firm 500 award winner as one of the top 25 fastest-growing law firms in the US. We find it very rewarding to work together collaboratively to help more clients every year.

To learn more about our company, please visit our You Should Work Here page.