Project Manager

Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact humanresources@trentu.ca.

Job Purpose:

The Project Manager participates in the responsible and effective development of the University by providing project management for complex, large scale, capital building and renovation projects. The Project Manager is responsible for providing academic, ancillary, teaching, research, residential and other spaces for the University community.

Key Activities:

1. Provide project management and technical expertise by leading the project scope definition process, create project plans, and establish project milestones and schedules. Control and monitor project scope, budget and schedule throughout the life of the project.
2. Work with the Purchasing Department to develop project Request for Proposal (RFP), Request for Expression of Interest (RFEI), Request for Quotation (RFQ) and/or Tender documents in conformance with University procurement policies and procedures. Coordinate responses to questions during procurement, lead the evaluation process and produce recommendations for vendor selection to Senior Administration.
3. Review project contract documents, drawings and reports for accuracy and compliance with University’s project requirements prior to tender or start of work and throughout the project. Coordinate feedback to design team, building users, contractors, and sub-contractors on any revisions to scope of work. Assist in the contract development process. Participate in the development of first-time lease arrangements.
4. Build and maintain effective relationships with University stakeholders including academic departments, researchers, student groups (TCSA etc.), ancillary operations (athletics, housing, conferencing, security & parking, etc.) through pre-consultation. Identify stakeholder needs and manage expectations about project planning and implementation processes. Participate in engagement with the broader University community, the Peterborough/Trent community and rights-holders.
5. Collaborate with Facilities Management and other University project team staff, ensuring effective teamwork and establishing high quality standards of work and organizational performance. Develop and maintain professional and productive working relationships with consultants, contractors, and vendors to ensure project goals are met.
6. Assist in the preparation of capital audit statements for MTCU/Board approval as they relate to BOG approved capital projects; government funded grants or programs (FRP, CRP etc.); donor gifts; federal and provincial research granting agencies (SSHRC, NSERC, CFI, OIT), etc.
7. Identify and ensure that all regulatory requirements, standards, and by-laws are adhered to in collaboration with the relevant authority having jurisdiction pertaining to a project including, municipal building department, municipal fire marshall, Conservation Authority, WSIB, WHIMS, TSSA, ESA, AODA, MOL, MNRF, MECP, TSW, CFIA, etc.
8. Contribute to departmental asset management, sustainability and energy initiatives and consider the long-term asset life cycle in decision-making.
9. Manage and maintain official project records including charters, approvals, budgets, schedules, specifications, drawings, etc.

Education Required:

• Honours Bachelor’s Degree (4 year) or equivalent in a related discipline (e.g., Engineering, Architecture, Business Administration).
• Project Management Professional (PMP) certification preferred.

Experience/Qualifications Required:

• Eight (8) to ten (10) years of Project Management experience.
• Thorough understanding of construction processes. Solid understanding of land use and development approval/permitting processes, green building principles.
• Advanced analytical with the ability to identify and anticipate risk, adapt to change, and work within ambiguity.
• Demonstrated problem-solving skills. Ability to shift between ‘high level’ thinking about project deliverables and detailed knowledge of the budget, contract details, milestones, etc.
• Excellent interpersonal and written/spoken communication skills, tact, and patience. Excellent conflict resolution, negotiation skills and political acumen.
• Thorough understanding of and experience with project budgets, financial management, PSAB purchasing processes pertaining to capital projects.
• Thorough understanding of contract administration procedures as they relate to large multi-faceted, multi-year, construction projects. Includes approving and processing change orders (CO’s), site instructions (SI’s), requests-for-information (RFI’s), payment certificates, progress draws, holdbacks, substantial completion criteria, etc.
• Excellent organizational skills including time management, work planning, coordinating, and tracking.
• Demonstrated ability to foster teamwork.
• Thorough knowledge of legislative and regulatory frameworks including the Ontario Building Code, National Fire Code, National Fire Protection Act, Occupational Health and Safety Act, Construction Lien Act, environmental regulations, land use planning policies, etc.
• Demonstrated understanding of and experience in capital rehabilitation and renewal planning.
• Intermediate computer skills – Microsoft Office, project management software, Internet/E-mail, records management systems. Knowledge of AutoCAD an asset.
• Valid Class ‘G’ driver’s license.