Temporary Senior Payroll and Benefits Administrator

TEMPORARY SENIOR PAYROLL & BENEFITS ADMINISTRATOR

Temporary Full-Time 35.0 Hours per Week; Monday - Friday; 12 Month Position (1.0 FTE)

Pay range: $32.57 - $36.27 per hour

Effective: Immediately; End Date: October 2025 (Approximately)

Qualifications:

• Successful completion of post-secondary business/accounting/payroll certificate program, plus a minimum of three years related job experience in a computerized payroll environment, preferably dealing with multi-union and non-unionized payroll.
• Completion of the Payroll Compliance Practitioner program, or in progress.
• High proficiency with Microsoft Office programs (Word, Excel, etc). Knowledge and experience with iSYSWorks, Access, and K212, including solid knowledge of payroll processes, use of PivotTables and VLookups, and working knowledge of rules pertaining to statutory deductions, pension, benefits, union dues, garnishees, family support payments, etc., including ability to apply the rules.
• Experience with the year-end cycle for payroll, including T-4’s, T-4A’s, T-4 summaries, Teachers’ Pension and OMERS year-end reconciliation reports.
• Ability to perform month-end reconciliations and analyze general ledger account balances.
• Sound knowledge of related Provincial and Federal government legislation, pertaining to, but not limited to, statutory deductions, pension, benefits, union dues, garnishees, family support payments, etc., including the ability to apply the rules.
• A high level of organizational and time-management skills, with attention to detail and the ability to work independently, strong analytical and problem-solving skills, and excellent communication skills, both written and verbal.
• Demonstrated sound decision-making skills involving the use of ingenuity, initiative, judgment, and resourcefulness.
• Strong interpersonal skills with ability to function effectively with staff, outside agencies, members of the public and others.
• Ability to maintain discretion with confidential information.

Duties/Responsibilities:

• Administer conditions of employment as it relates to Payroll, Pension and Benefit requirements for new staff, with emphasis on forms required.
• Ensure accurate and timely processing of payroll and monthly benefit payments, including set-up, termination, calculation of deductions, retros, supplemental employment benefit (SEB) payments, pension contributions, benefit deductions, manual entries, and remuneration.
• Process all employment changes as directed utilizing the HRIS system, including calculations for retro pay, statutory pay and SEB payments.
• Import electronic time-sheet entries and audit for accuracy and completeness prior to processing, providing adjustments as required. Liaise with HR staff and School Staff to resolve discrepancies as required.
• Audit, edit, and transmit on-line production reports, summarizing pay deductions including STLD, unpaid days, and other applicable unpaid day plans.
• Manage Deferred Salary Plan (DSP) deductions including Pension requirements. Calculate and balance payments and withdrawals from the DSP Trust account.
• Process Garnishments and Family Support payments as required.
• Process Records of Employment for all breaks in service and provide current Service Canada information and requirements to applicable Employees.
• Maintain current knowledge of Canada Revenue Agency, Service Canada, Employment Standards Act and Employer Health Tax Regulations.
• Ensure payment schedules and processing timelines are in accordance with the relevant collective agreements.
• Prepare summary data used to complete reports for Ministry and Provincial Initiatives such as the Odyssey Program and the Public Service Sector Disclosure report.
• Review year-end summary reports, auditing for accuracy and completeness and prepare adjustments as required.
• Prepare documentation for internal and external audits and year-end reconciliations, including Discrepancy Reports, T4’s, T4A’s and T4 summaries and CRA PIER Reports received after year-end.
• Manage required CRA Canada Pension Plan contribution elections for those approaching age 65.
• Distribute and collect required forms, maintain, and update pension databases for new hires, leaves, and terminations. Follow up directly with employees regarding outstanding items.
• Respond to inquiries from pension providers as well provide guidance to employees on pension related questions.
• Prepare monthly payment of pension contributions and year-end reconciliation reports for Teachers’ Pension and OMERS as well complete year end reconciliation process.
• Set up benefit premium deductions by providing and collecting employee enrollment form from those eligible to participate.
• Prepare offer for continuation of LTD benefits to staff going on leave and maintain the pre-authorized payment file for recovery of LTD premium while staff are on leave. Update database for PAD payment. Submit monthly file to the bank and prepare General Ledger entry. On a regular basis monitor eligibility for continuation of purchase of LTD and communicate rates and changes to rates as appropriate.
• Maintain benefit detail including the import of monthly employee benefit premium deductions and the reconciliation of deductions with detail from Provincial benefit provider.
• Prepare and record monthly payroll and benefit information and perform reconciliations and general ledger account analysis monthly.
• Prepare and verify journal entries and cheque requests, with timely remittance of statutory and non-statutory deductions, including Garnishees, Dues and Levies.
• Prepare Accounts Receivable Invoices to outside agencies for staff release time relating to items such as, but not limited to, Ministry secondments, Ministry training and Union business.
• Point of contact for annual internal/external audits related to payroll, pension, and benefits, and participates in cyclical and annual audits.
• Effectively communicate with government agencies, other departments, and employees.
• Provide support and backup to other payroll team members as required.
• Perform clerical tasks, including the preparation of correspondence and filing.
• Prepare metrics and reports for necessary stakeholders and Supervisor of Payroll and Benefits.

About us:

The Brant Haldimand Norfolk Catholic District School Board offers a Christ-centered education to over 13,000 students from Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2,100 full and part-time staff committed to supporting Belonging, Teaching and Learning, and Wellness for all.

As a Catholic community, we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included.

Applications, along with your resume and cover letter must be submitted through Apply to Education – www.applytoeducation.com. ATE Job Posting # 3926810.

Equity, Diversity and Inclusion Statement

The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process.

We thank all applicants for their interest, however, only those considered for an interview will be contacted.