Halton Women's Place - Director, Finance & Operations

Halton Women's Place - Director, Finance & Operations

Posted on Dec 09, 2024

Halton Women's Place

Director, Finance & Operations

Position Title :Director, Finance & Operations

Reports to :Executive Director

Classification : Non-Union Management

Status : Permanent Full Time

Rate of Pay : Competitive Salary and Total Rewards Package

Hours of Work : Monday – Friday 8:30 – 4:30

(Due to the nature of the work, all Management is expected to have flexibility to work outside of their regular hours of work, as needed)

Who we are:

Halton Women’s Place is the ONLY women’s shelter in the Halton region providing emergency safe shelter and community outreach services to women and children experiencing domestic violence and abuse.

We provide Safe, secure shelter and support for women and their children who are experiencing abuse.

Why you want to Join us at HWP:

We offer a competitive salary, with a robust and comprehensive total compensation package, which includes:

• Company paid Medical and Dental Benefits (exclusive of LTD and LIFE)
• A generous allotment of PTO to support your wellness.
• RRSP Matching
• International Women’s Day to use as a float day

Beyond the paycheck:

• We are an organization where you can realize your aspirations and achieve your personal and professional goals in an inclusive and supportive environment.
• We are a dynamic and talented team who collectively provide practical compassionate client-centered care to those who have experienced gender abuse.
• We invest in our team through training, professional development opportunities, and wellness initiatives.
• We are committed to inclusion, diversity, equity, and access.

Position Overview The Director of Finance and Operations role is essential to shaping the financial and operational strategies of Halton Women’s Place. As a strategic partner to the Executive Director, this role contributes to long-term financial planning, operational policy development, and risk management across finance, operations, human resources, and technology. Reporting directly to the Executive Director, this position also collaborates closely with board members and stakeholders to ensure financial transparency and organizational effectiveness.

This position oversees all finance and operations for the Organization, with two direct reports and one indirect dotted line reports.

Key Responsibilities:

Strategic Leadership and Financial Oversight

• Serve as a trusted advisor to the Executive Director, supporting decision-making on financial matters, policy development, and strategic planning.
• Develop the operational budget, financial forecasts, and long-term financial strategy.
• Lead financial reporting and audits, presenting findings to the board and Executive Director to ensure transparency and accountability.
• Implement and refine financial systems, policies, and procedures to support organizational effectiveness.

Financial Management, Analysis & Reporting

• Oversee all financial transactions, including payroll, accounts payable, and donor receipts, ensuring compliance with government remittance requirements and regulatory standards.
• Conduct regular financial analysis to monitor organizational performance, providing insights and recommendations on resource allocation to support strategic goals.
• Prepare and submit reports to the Ministry of Children, Community and Social Services via Transfer Payment Ontario, ensuring accurate and timely compliance.
• Collaborate with the Executive Director to deliver monthly financial reports to the Board of Directors, offering clear insights into financial health and performance.

Operations and Facilities Management

• Oversee safe and secure facility operations, including vendor contracts, procurement processes, and capital improvement budgets.
• Ensure facility standards meet the safety, security, and operational needs of all staff and residents.

Human Resources

• Collaborate with and support HR, who oversees the day-to-day transactional HR functions, including; employee relations, recruitment, onboarding, retention strategies, and compliance with employment standards, health and safety regulations, and collective agreements.
• Support and provide guidance for all HR Initiatives

Information Technology

• Oversee IT infrastructure, coordinating with external IT consultants to maintain hardware and software functionality.
• Manage asset procurement and lifecycle for all IT systems to ensure continuous operational security and efficiency.

Privacy and Compliance

• Act as the Chief Privacy Officer, maintaining compliance with data privacy standards, collaborating with HR and the Director of Client Services to ensure secure record-keeping for the Agency.
• Facilitate accessible and transparent complaint and grievance processes for all stakeholders, ensuring alignment with privacy and confidentiality standards

Core Qualifications

• CPA certification required
• Minimum of 7 years of nonprofit financial management experience.
• Proven leadership in managing teams, optimizing processes and improving systems, with a commitment to operational efficiency.
• Experience in budget development, and comprehensive financial reporting.
• Proficiency with Sage 300, Excel, and other accounting software; advanced analytical skills.
• Familiarity with the ADP (HRIS & Payroll system) is an asset
• Exceptional relationship-building skills to communicate financial concepts to non-financial stakeholders effectively.