Administrative Support Assistant III - Tech

161 Bay Street (93021), Canada, Toronto, Ontario

Administrative Support Assistant III - Tech

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Working with us

How do we do things at Capital One Canada? We listen — to our people, and to our customers. We change with the times and have adopted a flexible hybrid model. Associates working in the hybrid model are expected to come into the office 3 days a week across Tuesdays and Thursdays, reserving Mondays and Fridays as company-wide virtual days. As was true before the pandemic, expectations of being in the office will be balanced with personal life flexibility. We recognize that everyone has a unique working pattern so we’re open to discussing flexible working arrangements that will best accommodate you.

At Capital One we’re committed to diversity, inclusion and belonging. We strive to build a culture where diverse perspectives are valued, innovative ideas are encouraged and inclusive behaviours are embedded in everything we do to positively impact associates.

We’re focused on helping associates live well—physically, financially and emotionally. When you join us, we support you and those who are most important to you, offering full coverage for spouses, domestic partners, and dependents. We’ve designed our benefits program to be flexible, comprehensive and consistent across our organization. From health and fitness center discounts, to training and professional development programs—and much more—you’ll discover that Capital One is committed to helping you live your best life.

Capital One Canada is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

Responsibilities:

1. Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
2. Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
3. Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
4. Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
5. Prepare professional business communication documents including memos, letters, and emails
6. Build and maintain good business relationships with executives and administrative staff across our various organizations
7. Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events
8. Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

1. High School Diploma, GED or equivalent certification
2. At least 2 years of Administrative experience
3. At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

1. Associates Degree
2. At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
3. At least 3+ years of calendar management supporting multiple executives
4. At least 1+ years of experience in Google Suite
5. At least 1+ year of meeting and event planning experience
6. Experience setting up video conference and Zoom/Skype technology for meeting users
7. Experience planning ahead and managing time effectively
8. Excellent written and verbal communications
9. Excellent organizational skills

We may use your information for automated decision making. We may, for certain purposes, render a decision based exclusively on automated processing of your personal information as a part of the candidate screening process.