Administrative assistant, Legal department

Montreal, QC, Canada

Job Description

The Opportunity:

WSP is looking for a Legal Assistant to join its legal team at the WSP Global head office in Montreal, QC. Reporting to the Deputy General Counsel and Assistant Corporate Secretary, you will work closely with the Global Legal Team to provide support primarily with respect to legal department matters. You will be joining a sophisticated and results-oriented legal team that is part of a dynamic and challenging work environment.

WSP is one of the largest professional services firms in the world and exists to future-proof our cities and our environment. It provides strategic advisory, engineering, and design services to clients seeking sustainable solutions in the transportation, infrastructure, environment, building, energy, water, and mining sectors.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• A Canadian success story - we're proud to wear the red and white of this beautiful country.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday.
• A phenomenal collaborative culture filled with genuinely good people.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive benefits including virtual healthcare and a wellness platform.

What you can expect to do here:

• Document management for the legal team, including document formatting, coordinating and compiling approvals and signatures, filing and organizing of documents.
• Coordinating translation of certain policies and documents and reviewing translations.
• Providing administrative support on mergers and acquisitions.
• Coordinating document notarization and legalization.
• Organizing, coordinating and attending legal team meetings and continuous learning sessions.
• Booking meetings and meeting rooms for the legal team.
• Coordinating travel arrangements for legal team members (limited).
• Preparing expense reports for legal team members (limited).
• Assisting with budget for the legal department.
• Sending Board and Committee meeting invitations.
• Assisting with onboarding of new Board members.
• Preparing expense reports for Board members.
• Printing Board and Committee materials, as needed.
• Performing all related tasks.

What you’ll bring to WSP:

• Relevant experience as an administrative assistant (minimum of 3 years).
• Experience as a legal assistant in an in-house legal department or a law firm, an asset.
• Bilingual (French and English), verbal and written.
• A team player with a collaborative approach.
• Rigorous, highly organized and detail-oriented.
• Ability to multitask and prioritize effectively.
• Ability to communicate effectively and with diplomacy, both orally and in writing.
• Resourceful; self-starter; takes initiative.
• Strong sense of ethics and the ability to handle private information with discretion.
• Professional judgment and ability to establish a high degree of credibility.
• Proficient in Microsoft Office suite.

Job Info

• Job Identification 65346
• Posting Date 01/17/2025, 05:02 PM

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks.

At WSP:

• We value our people and our reputation.
• We are locally dedicated with international scale.
• We are future focused and challenge the status quo.
• We foster collaboration in everything we do.
• We have an empowering culture and hold ourselves accountable.

Please Note:

Health and Safety is a core paramount value of WSP. It is expected that you comply with our Health, Safety & Environment (HSE) policy at all times.

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.