Document Management Administrator

We are looking for a Document Management Administrator for a 12-month contract position in Lloydminster, Saskatchewan with possible extensions. Must be legally entitled to work in Canada.

Hybrid schedule, at least 4 days in the office. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

The Document Management Administrator will provide business support and technical assistance to the In-Service Inspectors, Owners Inspectors, Integrity Manager and various stakeholders in support of their daily activities. In this role, you will be responsible for data entry, quality control, document control, and regulatory reporting/licensing to TSASK/ABSA.

Responsibilities

1. Entering inspection report data into our integrity database
2. Filing inspection reports into the appropriate data repository
3. Filing annual operating licenses into the appropriate data repository
4. Provide MDR’s to vendors for upcoming inspections
5. Analyze data to track upcoming required inspections
6. Maintain various logs and spreadsheets to ensure regulatory inspection compliance is met
7. Process scrapped equipment inventory nameplates
8. Close out work orders for completed work
9. Maintain and update our team SharePoint site

Qualifications

1. High school diploma or equivalent
2. Business/Technical Diploma and/or equivalent training would be an asset
3. Minimum 5 years of experience as a technical assistant and/or data entry technician
4. Familiar with pressure equipment, storage tank and pressure relief device inspection requirements
5. Familiar with ABSA and TSASK licensing application processes and regulatory reporting requirements
6. Familiar with industry codes, standards, and regulations would be an asset
7. Experience using asset integrity database software
8. Proficient with Power BI, SAP, SharePoint, and Microsoft Excel

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.