Document Controller/Contrôleur de documents

Job title

Contract type

Permanent contract

Business Line specific context

Key Responsibilities:

• Assisting with all aspects of project document control and records management including updating policies and procedures and ensuring their proper implementation.
• Maintaining efficient & systematic electronic document management system including workflows.
• Maintaining written document control procedures to ensure system efficiency and updating the procedures as they evolve.
• Assisting with the proper delivery and filing of all documents (electronic and hardcopy) intended for the project and ensuring all enclosures (manuals, CDs, etc.) are attached.
• Preparing periodic reports (users reports, log reports, status reports, etc.) to the Project Controls Manager for review.

Profile

The ideal candidate will have the following background, skills and attributes:

• More than 2 years of experience in providing document control for engineering projects.
• Prior experience with Microsoft, Aconex, Share Point, ProjectWise or other document control software.
• Able to assist in preparing the Document Control Plan, Procedure, Guidelines.
• Prior experience organizing document control systems.
• Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
• Excellent communication, discipline and organizational skills, both orally and written, including written reports and summaries, and presentations.
• Excellent attention to detail, interpersonal skills, ability to multitask and respect deadlines.
• Ability to interact and work in French and English.
• Montreal based, opportunity for partial remote work.

Job location

America/Carribean, Canada

City

Montreal

Minimum level of education required

3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma

Minimum level of experience required

2-5 years

General information

Organisation: Egis is an international player active in the consulting, construction engineering and mobility service sectors. We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development. With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects. Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.

Reference

2024-13216