Document Controller

Job Description

Document Controller (1 Year Contract)

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

A Day in the Life of a Document Controller

As a Document Controller, in a unionized position, you will be responsible for coordinating, maintaining documents and records, enforcing project procedures across the company, and discussing document quality assurance issues with engineering and other involved departments. In this role, you will be reporting to a manager and entrusted with generating accurate and detailed reports. You will assist Engineers regarding documentation processes and queries. If this sounds like the right role for you, please read on.

This role will be based in Pickering, ON.

Your role within the team:

• Administer and enforce all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives, following electronic workflows through our internal electronic document management system.
• Coordinate document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
• Ensure quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
• Maintain and enforce project procedures associated with relevant Document Control / Record Management processes.
• Produce and maintain documentation; receive, process, and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System:
• Process, print and distribute documentation received from Candu, client, site, and suppliers.
• Monitor and update document baseline.
• Process and record requests for filing documentation received from Candu or third parties, including all supporting information, administrative and technical records.
• Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
• Generate statistics and ad hoc reports; conduct system queries on the status of documents.
• Assist Engineering regarding documentation processes and queries.

Why choose AtkinsRéalis as an employer?

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate:

• College graduate in Business Administration or a technical subject from a college of recognized standing or equivalent experience resulting in a sound knowledge of some business principles, including open-mindedness, attention to detail, understanding the intent of our policies and procedures, and being a team player.
• A minimum of 5 years' experience in a related field.
• Knowledge and proficiency in Document Management.
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit, and File Transfer Protocol.
• Knowledge and proficiency in nuclear codes and standards like N286 specifically in the capture of documentation using enterprise management software.
• Knowledge of the Records Management System.
• Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
• Good understanding of engineering and procurement documentation.
• Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
• Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
• Self-starter, requiring minimum guidance.
• Uses initiative to identify, investigate and solve problems.
• Good understanding of document security requirements through the document processing stages including restrictions and export permits.
• Demonstrated capability of working under tight timelines.

Conditions:

• Condition of hire - pass security clearance.

Hours: 37.5:

• Flexibility in work hours to accommodate 8:00 am start time & 6:00 pm finish time, work hours laid out by manager within a 7.5 workday.
• Overtime when applicable.

Work Location:

• Pickering, ON.
• Alternate location Mississauga, ON, travel may be required throughout Ontario as needed.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis's accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker Type

Employee

Job Type

Contractual (Fixed Term)