Document Control Specialist

About the job Document Control Specialist

Job Title: Document Control Specialist

Location: Edmonton, AB

Company Overview:

Join a pioneering process equipment manufacturer in scenic Edmonton, AB, dedicated to revolutionizing the industry through innovative solutions. As they embark on this exciting journey, they are actively seeking a skilled Document Control Specialist to join their team.

What's in It for You?

• Competitive Compensation: Your hard work is valued and rewarded with an exceptional salary package, bonuses, a registered pension plan (RPP), and profit-sharing.
• Comprehensive Health Coverage: Prioritize your well-being with comprehensive health coverage that extends to your family.
• Professional Development: Invest in your growth through diverse training programs, workshops, and opportunities to enhance your skills and advance your career.
• Collaborative Environment: Join a team that celebrates collaboration, creativity, and diverse perspectives. Your contributions will be acknowledged and celebrated.
• Exciting Projects: Contribute to cutting-edge projects and work with industry-leading technologies, making a real impact through innovative solutions.
• Employee Wellness: Your well-being is a top priority, benefitting from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
• Company Culture: Experience a dynamic and inclusive company culture where diversity is celebrated, and your voice is heard. Foster an environment encouraging collaboration, creativity, and growth.
• Opportunities for Advancement: Grow with the company through career advancement opportunities, internal promotions, and ongoing professional development.

Document Control Specialist Job Description:

As a Document Control Specialist, you will be responsible for the timely, accurate, and efficient preparation and management of documents. Your responsibilities will include, but are not limited to:

• Maintaining Document Control folder structures.
• Supporting implementation of project-specific document control procedures.
• Updating and maintaining the Document Register in DC software for projects.
• Assigning Document Numbers.
• Releasing fabrication drawings and documents as per project distribution lists.
• Preparing Shop Fabrication Binders.
• Verifying Document Action Requests filled in correctly by the Projects Team.
• Troubleshooting documentation problems and bringing issues to the attention of relevant personnel for clarification, correction, and resolution.
• Client Transmittals through DC software or the client-required method of Transmittals.
• Organizing, scanning, renaming, filing, and maintaining engineering documentation for projects.
• Submission of CRN for designated projects.
• Uploading and maintaining BOM files on the ERP system.
• Creating and updating item numbers and general housekeeping on the ERP system.
• Archiving completed projects.
• Assisting with IOM Manuals.
• Miscellaneous tasks as assigned by the Document Control Manager.

Qualifications:

• Five years experience in Document Management.
• Post-secondary education and/or a related diploma is considered an asset.
• Post-secondary training in document management, office administration, or related technical discipline.
• Good understanding of engineering and construction documentation.
• Proficient knowledge of industry best practices.
• Good understanding of financial metrics.
• Proven ability to produce high-quality work while facing competing priorities and strict deadlines.
• Ability to prioritize activities, adapt to change, and stay focused in a dynamic environment.
• Proficient in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams.
• Excellent verbal and written communication skills.
• Strong time management and organizational skills.
• Exceptional interpersonal skills and ability to interact positively with all levels of staff.
• Demonstrate sensitivity and discretion when working with confidential information.

Apply now to be part of a dynamic team driving innovation in the industry! Your expertise will play a crucial role in shaping the future of our company. Confidential applications are welcome.