Document Control Representative

Document Control Representative - (DOC_CTRLREP.26)

Job Title: Document Control Representative

Location: Calgary Office - Calgary, AB T3G 0B4 CA (Primary)

Category: Transportation

Job Type: Full-time

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business.

Job Description

We are currently searching for a Document Control Representative in our Calgary office. The successful candidate will assist project delivery teams with the preparation, maintenance, and tracking of documents and workflow deadlines that are part of complex projects.

What we offer:
• A flexible work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, professional designation support and a Young Professionals Group.
• An active Social Club that promotes social activities in and outside the office.
• An office that is walking distance from Crowfoot Train Station.

Job Requirements

What you will bring:
• A Diploma in Office Administration or equivalent.
• 2+ years of relevant experience in document control.
• Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use pivot tables, hyperlinks, and advanced formulas).
• Ability to work under tight deadlines.
• Demonstrated attention to detail.
• Excellent organizational and time management skills.
• Strong written and oral communication abilities.
• The desire and ability to organize data.
• Ability to identify efficiencies and streamline processes.
• Tracking workflows and reporting the status proactively to the team.
• Ensuring that documents and drawings are reviewed and updated in a timely manner.
• Checking revision control and confirming company procedures are being followed.
• Archiving documents and drawings.
• Experience in the engineering consulting industry is an asset.
• Knowledge and understanding of civil construction is an asset.
• Knowledge of scheduling software is an asset.
• Knowledge and experience with SharePoint is an asset.
• Knowledge and experience with Procore is an asset.
• Experience with other project management-based working platforms is an asset (for example, Projectwise, Aconex).

Education: Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply.