Document Control Manager

Company Description

Turner & Townsend is a leading independent professional services company. From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With 133 offices in 49 countries, we make a difference to projects across the real estate, infrastructure and natural resources sectors worldwide. We draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients’ assets.

Job Description

Who are you?

You are an experienced Document Control Manager with 8+ years of post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.

As a Document Control Manager, you will be involved in:

1. Creates, manages, and implements an effective document management system for the storage, retrieval and use of all documents.
2. Manages effective communication of outputs to all stakeholders.
3. Supports the change management and contract processes across the program.
4. Ensure that document storage aligns to policy and procedures for the organization and meets contractual obligations.
5. Prepare management information reports & disseminate information using: Oracle Unifier Document Module, Aconex, ProjectWise, MS Office (Word, Excel, PowerPoint, Outlook).
6. Facilitate the generation and maintenance of Document Registers and Transmittal Records as appropriate.
7. Maintain and update technical progress trackers.
8. Quality check documents to project/company standards.
9. Assisting with all aspects of administrative management and storage of data including use of electronic document management system.
10. Maintain accurate & timely records (systems, databases, spreadsheets).
11. Identify opportunities for improvements to procedures, processes, systems and documents.
12. Managing mailing or distribution lists as needed.

Qualifications

1. 8+ years of proven work experience with document management and control.
2. Exposure to document management workflows and systems (e.g. Oracle Unifier, Document Module, Aconex, ProjectWise) & MS office and Excel.
3. Basic familiarity with project management methodology.
4. Proven track record dealing with issues, proactively and in a timely fashion, along with the ability to communicate complex information to all stakeholders.
5. Excellent written and verbal communication skills.

What's in it for you...

1. 100% covered health and dental benefits for you and your dependents (including paramedical services).
2. Health spending account, to top up expenses not covered in the benefits program.
3. RRSP option with company matching.
4. Annual learning and development budget.
5. Access to a range of online learning tools, and support for career development and growth.
6. Cost coverage of up to two memberships and license fees per year (if directly related to your role).
7. We believe in work-life balance. Our team members receive a minimum of 15 days of paid vacation a year, along with 4 flex days, so you can recharge and take care of what matters.
8. A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives.
9. Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

At Turner & Townsend, we wholeheartedly adopt diversity. This dedication extends to our team, clients, and communities. We are an equal opportunity employer and encourage applications from individuals regardless of their race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or any other legally protected grounds. We celebrate diversity and are committed to creating an inclusive environment for all employees. Turner & Townsend is dedicated to encouraging a safe, healthy, and accessible environment.

Please find out more about us at www.turnerandtownsend.com.