Document Control Clerk

We are Chandos

Inclusion, collaboration, innovation and courage.

These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk!

We are 100 percent employee owned and proud to be the first and largest B Corp certified national technical builder in North America, meaning we put our values at the centre of everything we do.

Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.

Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we’re building community. And, we’re looking for like-minded people to join us. Together, we can build a better world.

The main role of the Document Control Clerk is responsible for tracking and processing company and project related documents. This role is a critical component in managing risk and will help ensure adherence to company policies and procedures.

• Manages risk in the vendor enrollment process by reviewing documents received for compliance with policies.
• Work closely with vendors to ensure their enrollment into our system is completed within 2 days and answer questions that may arise.
• Verify and process all vendor change requests that are received.
• Work with operations to issue all required subcontract agreements in accordance with our policies, ensuring proper authorization levels and signatures are obtained.
• Track outstanding subcontract agreements and report on status to ensure all contracts are signed within 7 days of issuance.
• Cross-trained with the Risk Analyst role to provide support in our insurance and bonding processes.
• Cross-trained with the Expense Administrator role to provide support for processing employee expenses.
• Complete quarterly audit of our active vendor listing.
• Other projects and tasks as assigned by the Manager, Operational Accounting.

• 1-3 years relevant work experience in Document Control, Administration or Accounting.
• Construction industry experience is considered an asset.

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care and employee assistance program.
• RRSP matching program to aid and prepare employees for long-term financial security.
• Educational assistance for employees who wish to pursue job-performance enhancing education.
• Recognition and annual salary reviews program.
• Leadership conferences that allow employees to connect and collaborate.
• Regular company-wide engagement opportunities.

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.