District Receptionist

DISTRICT RECEPTIONIST **This position is located in Red Deer, AB

The District Receptionist will be a member of the District Support Department responsible for daily administrative functions in the District Office. Reporting to the Supervisor, Office Administration, the District Receptionist will focus on answering phone calls, greeting and redirecting incoming customers, completing data entry, reporting, and reconciliations for the District Departments and supporting the Supervisor, Office Administration.

OUR CULTURE:
Calfrac believes in being an integral part of the communities where we operate and we support a variety of giving activities throughout the year. Our support falls under two main areas: volunteering or donation. Whenever possible, the initiatives and organizations we undertake to promote and support fall into the following categories: Environment, Education, Indigenous, Social Services, Arts & Culture and Community Sport.

SPECIFIC ACCOUNTABILITIES:

1. Answer phone calls, greet and redirect incoming customers, guests and applying candidates
2. Office troubleshooting resource for printers and office equipment maintenance
3. Process employee expense reports for payment
4. Responsible for the reconciliation of MasterCard statements in the district
5. Process and facilitate the flow of Payroll paperwork to corporate office
6. Invoice reconciliation, processing and preparation for various vendor requirements
7. Review field tickets for accuracy and submit to account receivable for processing
8. Prepare and submit Field Bonuses and Transport Bonuses for payment to employees
9. Prepare weekly reports and ensure all deadlines are met
10. Distribute incoming mail and prepare mail to be sent to other districts
11. Order supplies for office and department specific forms
12. Process and complete purchase orders
13. Provide accurate month end vendor totals
14. Other duties as required

KEY ATTRIBUTES AND COMPETENCIES:

1. Ability to handle multiple projects in a fast-paced, dynamic environment
2. Proven maturity to effectively handle and prioritize competing demands with short deadlines
3. Strong interpersonal skills and the ability to work effectively in a team environment
4. Good verbal communication skills
5. Ability to build successful relationships with all levels of the organization
6. High regard for accuracy and attention to detail
7. Positive, pro-active, enthusiastic individual
8. Ongoing interest in training and personal development

EDUCATION AND EXPERIENCE:

1. High school diploma is required
2. Advanced computer skills, including but not limited to Outlook, Word, Excel, Adobe required
3. 1 – 2 years administrative experience

We would like to thank all applicants for applying to this role but only those candidates selected for an interview will be contacted.