Director of Project Management Office – HVAC

Careers Director of Project Management Office – HVAC

Reports to: COO Posting Date: January 30, 2025

Salary: $150,000 – $180,000 Work Location: On-site

Job Type: Full-time Number of Open Positions: 1

Start Date: ASAP Application Deadline: February 20, 2025

About Us:

Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we’ve grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it’s for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

Role Overview:

Reporting to the COO, the Director of PMO is a high impact position responsible for overseeing the Project Management Office (PMO) for Olympic International Sales, ensuring that all projects are executed efficiently, on time, within budget, and aligned with the company’s strategic objectives. This leadership role will focus on driving process improvements, standardizing project management practices, and enhancing the overall performance of the PMO to support business growth and client satisfaction.

Responsibilities:

The following is a list of the essential duties and responsibilities of this role. The tasks and time spent performing each task may vary as business needs require. Olympic International maintains the right to modify job duties and responsibilities at its discretion. The range of specific responsibilities will include but not be limited to the following:

• Lead and grow a young PMO, providing direction, support, and mentorship to multiple project managers and coordinators in a matrix organizational setting.
• Develop and implement PMO strategies, policies, and processes that align with company goals and objectives.
• Act as a key stakeholder in cross-functional leadership teams to drive project management optimization across the organization.
• Ensure effective strategy for Portfolio Management, encompassing large number of HVAC projects.

Project Management Oversight:

• Oversee and ensure the successful delivery of all HVAC projects, from inception through completion.
• Monitor the status, risks, timelines, and budgets of active projects, providing guidance to project managers to resolve issues.
• Establish project management best practices, methodologies, and standards for the company. Be able to create clear and concise SOPs.
• Identify opportunities for process improvement within project management and work to standardize and streamline workflows.
• Develop key performance indicators (KPIs) to measure project success and implement corrective actions when necessary.
• Ensure a seamless process (using Smartsheet or similar tools) for project portfolio reporting.

Budget & Resource Management:

• Manage and allocate resources effectively to ensure project success while maintaining cost controls.
• Oversee project management budgeting and financial tracking, ensuring that projects remain within financial guidelines and financial practices.

Stakeholder Communication & Reporting:

• Serve as the main point of contact for executives and internal clients regarding reporting of ongoing strategic issues related to project management.
• Configure project portfolio management reporting to ensure regular reports, and progress updates to senior leadership and internal clients.
• Lead project-related meetings and presentations, ensuring all stakeholders are aligned and informed.

Team Development & Training:

• Build and maintain a high-performing project management team through coaching, training, and continuous development.
• Provide career growth opportunities for team members, ensuring that the PMO’s talent pool remains strong and capable of handling increasing project demands.
• Mentor project management staff to proactively identify and manage project risks, issues, and conflicts to minimize disruption and impact on project timelines and outcomes.
• Support project managers to develop contingency plans and provide solutions to address unforeseen challenges in project execution.

Skills and Competencies:

Required

• In-depth knowledge of project management methodologies, tools, and software.
• Experience managing a team of project managers and supporting large, complex projects from start to finish.
• Strong financial acumen and ability to manage project budgets effectively.
• Excellent problem-solving skills, with the ability to analyze and address complex project challenges.
• Strong interpersonal and communication skills, with experience in stakeholder management and client-facing roles.
• Familiarity with project management software (e.g., Microsoft Project, Primavera, Smartsheet, etc.).

Educational Requirements:

Education, Licenses and/or Certification, Experience Required

• Bachelor’s degree in business, Engineering, or a related field (Master’s or MBA preferred).
• PMP (Project Management Professional) certification or equivalent.
• 8+ years of experience in project management, with a minimum of 5 years in a leadership role, ideally in the HVAC, construction, or related industries.

What the right candidate(s) can expect from us:

At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace. Your success is our success, and we look forward to supporting your career journey.

• Health, Vision, and Dental Care
• Paid Time Off
• Yearly Physical Health Benefit
• Training & Development, and Mentoring/Coaching
• Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
• Company Events (such as BBQ, End of the Year Party etc.)
• Business Casual Dress Code

Olympic International is an equal-opportunity employer that values diversity, equity and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their RESUME and COVER LETTER to: careers@olympicinternational.com.