Director of Finance

Under the direction of the Executive Director, the Director of Finance is responsible to provide financial management, leadership, development and coordination of all activities and staff in the Finance department, ensuring compliance and adherence to legislation and non-profit accounting standards.

The Director of Finance oversees the overall operation of the Finance Department of Tamir to create efficiencies and capacity and ensure the compliance and implementation of the organization’s mission, vision and values. This role will partner with the Senior Leadership team to create synergies and set strategic priorities.

This position requires that the individual is proficient with the day-to-day financial operations of an organization, including accounts receivable, accounts payable, payroll and management accounting. This position also requires good knowledge of reporting mechanisms within the non-profit sector, as well as knowledge of community organizations.

Qualifications

The minimum educational requirement is a Certified Professional Accountant (CPA) designation with 5 years’ experience as a CPA and a minimum 3 years’ experience at a senior management level.

Role and Key Responsibilities

Financial

• Co-ordinates the preparation of budget and financial submissions to the Executive Director, Board of Directors and funders;
• Monitors expenditures, in conjunction with the Executive Director, to ensure they are within the approved budget in accordance with financial policies and procedures;
• Prepares financial and program data reports to funders e.g. quarterly program expenditure reconciliation as required;
• Monitors and ensures compliance with government legislative initiatives and programs e.g. pay equity, revitalization;
• Prepares financial and managerial accounting information as requested to the Board of Directors, Executive Director and MCCSS Program Supervisors e.g. budget to actual quarterly financial reports;
• Maintains records of all financial plans and transactions using generally accepted accounting principles (GAAP);
• Co-ordinates and facilitates the annual financial audit process;
• Makes banking arrangements for the organization, monitors cash balance to ensure cash flow;
• Monitors and ensures compliance with government regulations related to the charitable/non-profit status of the organization;
• Provides oversight on all aspects of the bi-weekly payroll function;
• Performs bank reconciliations for all Tamir accounts;
• Coordinates investments of the organization under the direction of Tamir’s Board Treasurer;
• Reconciles all mandatory federal and provincial government remittances;
• Timely preparation, presentation, and submission of reports as required, including tight deadlines;
• Monitors Tamir fundraising program administration;
• Manages development of new financial information systems as required.

Human Resources

• Recruit, orient and train new employees in the Finance Department;
• Provide to the Finance Department supervision, direction, coaching, evaluation and discipline (including dismissal) as required;
• Assess staff training and development needs and ensure that employees receive training required to improve and sustain successful performance.

Professional Conduct/Common Responsibilities

• Respecting and valuing a Jewish work environment;
• Working in a manner that preserves confidentiality;
• Incorporating and strengthening collaborative and interdisciplinary teamwork;
• Respecting and valuing the diversity of communities and individuals;
• Contributing to the organization’s activities to collect, analyze and report relevant information, and participate in research;
• Supporting the organization’s student and volunteer placement program;
• Promoting awareness of and participation in organization’s activities;
• Contributing to the organization’s work by participating in meetings;
• Contributing to the organization’s practices of hiring, orienting and training staff;
• Working both regular and extended hours as required;
• Contributing to the organization’s efforts to secure and maximize resources for current and new programs, services and activities;
• Participating in the organization’s efforts to enhance its capacity through staff development.

Other Responsibilities

This job description indicates the general nature and level of work expected. It is not an inclusive listing of all activities, but is designed to be used in combination with agency and program goals and work plans. Staff may be asked to perform other duties as required. To ensure that Tamir is able to remain responsive to participants and program needs, job specifications may be changed or altered as required.

Required Skills and Abilities

• Ability to develop rapport with co-workers and leaders to develop an understanding of their needs;
• Excellent interpersonal, negotiation and conflict resolution skills. Ability to influence and manage complex situations with tact and diplomacy;
• Excellent organizational skills, with the ability to work efficiently under pressure, to manage time and priorities as well as delegate tasks appropriately. Work effectively as a proactive team player;
• Excellent verbal and written communication skills;
• Ability to filter and analyze data and to present the information to support proposed recommendations;
• Ability to act with integrity, sound judgement and confidentiality;
• Strong knowledge of financial best practices and change management as well as a commitment to ongoing professional development within the Finance field;
• Strong supervisory, mentorship and leadership skills;
• Proficiency with computerized accounting software such as Sage 50, QuickBooks, Sage 300;
• Superior financial management and analysis skills;
• Demonstrated ability to delegate tasks where appropriate;
• Experience in non-profit accounting and unionized environment preferred.

Education and Experience

• CPA professional accounting designation;
• Minimum 5 years as a CPA and a minimum 3 years at a senior management level;
• Experience working within Sage300;
• Knowledge and understanding of a Jewish work environment, an asset;
• Strong IT skills including project management skills;
• Strong analytical and problem-solving skills across functional areas of an organization;
• Strong organizational and time management skills with attention to detail;
• Excellent interpersonal and communication skills, both written and verbal;
• Advanced Microsoft Office (Word, Excel, PowerPoint, Access) skills;
• Ability to manage multiple priorities and meet deadlines;
• Initiative and the ability to work with minimal supervision as well as collaboratively as a team member;
• A commitment to equity, diversity and inclusion, and a sensitivity to the barriers and challenges faced by equity-deserving communities.

Working Conditions and Physical Demands

• Performs work under typical office conditions with some minimal physical effort required. Exposure to noise from computer related equipment i.e.: printers, photocopiers, fax machines, telephones, etc.;
• Must be able to lift up to 50 pounds if required;
• Physical agility: daily routine requires reaching, turning and stooping to access and store documents;
• Muscular strain: work involves a variety of positions, but may at times require sitting for long periods. Requires the ability to operate a keyboard and view computer screens for extended periods of time if necessary;
• Mental and Visual Demands: concentration, visual attention and viewing computer screens for extended periods of time if required. Requires fully correctable close vision, colour vision and depth perception;
• Hours of work are generally 40 per week, Monday to Friday from 8am to 4pm. Hours may vary from time to time to accommodate job requirements and to respond to emergency situations.